Human Resources Assistant - OSA - Office of Human Resources Management - Kanawha

Nature of Work

1 Vacancy

Kanawha County

Under close supervision and in a training capacity, this position performs foundational administrative, technical, and clerical tasks to support the Personnel Transactions section within the Office of Human Resources Management (OHRM). The incumbent assists higher-level Human Resources staff with processing, documenting, and tracking personnel transactions, while learning the applicable state and federal laws, rules, and policies.

• Trainee-Level Transactions Support:
  Performs entry-level review of personnel transaction documents (e.g., new hires, promotions, change of status forms, leave of absence requests) for completeness and accuracy prior to submission for higher-level review and processing.
• Clerical and Administrative Support:
  Serves as clerical support for the Transactions section, which includes generating routine correspondence, maintaining and organizing electronic and physical files, and assisting with document preparation.
• Information Management and Data Entry:
  Performs data entry of personnel transactions and related information into the Human Resources Information System (HRIS). Runs routine reports to monitor workflow and track transaction status.
• Customer Service and Communication:
  Serves as a primary contact for general transaction inquiries from Department staff, redirecting complex or specialized questions to a Human Resources Generalist or other appropriate staff member.
• Policy and Procedure Learning:
  Participates in training and on-the-job learning activities to develop knowledge of Division of Personnel’s Administrative Rule, departmental policies, and procedures related to personnel transactions.
• Special Projects:
  Assists with special projects and performs other duties as assigned.

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Training: High school diploma or the equivalent.

Experience: Two (2) years of full-time or part-time equivalent paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.

Substitution: Candidates may substitute education for the required experience at the rate of one (1) year of experience for each thirty (30) semester hours of education.

Note: A valid driver's license may be required.

State employment offers a variety of benefits.  to visit the Division of Personnel's Benefits Page.