Grants Specialist-MOECD

General Description

The purpose of this job within the organization is to perform responsible and complex financial tasks relating to grant programs within the City of Charleston.

This job works under general supervision, independently developing work methods and sequences.

The functions listed below are those that represent the majority of the time spent working in this job. Management may assign additional functions related to the type of work of the job as necessary.

Strives to be efficient and effective at balancing and meeting the common needs and reasonable expectations of core constituents.

Contributes towards the department's mission by continuously striving to meet expectations, strategic goals and objectives.

Prepares requisitions and completes drawdowns using HUD's IDIS and LOCCS.

Reconciles account balances with the City's financial accounting system, HUD IDIS, various sub-recipients.

Maintains all financial information, such as check copies, invoices, etc. for all projects.

Maintains department timesheet information and reimburses salaries to the City from HUD administrative funds.

Maintains and reconciles account information entered on the GMS system and submits to accounting at the end of the fiscal year.

Collects and interprets data during the funding cycle to aid in determining which grants may be funded.

Assists in monitoring all activities to ensure the funds are used for authorized purposes.

Assists in providing technical assistance to CDBG sub-recipients.

Understands the financial complexities of grant funding on a Federal, State and local level.

Performs related work as assigned.

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Gathers, organizes, analyzes, examines or evaluates data or information and may prescribe action based on these data or information.

People include co-workers, workers in other areas or agencies and the general public.

Provides information, guidance or assistance to people that directly facilitates task accomplishment; may give instructions or assignments to helpers or assistants.

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies or small amounts of money.

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division and/or calculates ratios, rates and percents.

Communications involves the ability to read, write, and speak.

Reads technical instructions, procedures manuals and charts to solve practical problems, such as routine office equipment operating instructions; composes routine reports and specialized reports, forms, and business letters, with proper format; speaks compound sentences using normal grammar and word form.

Judgment requirements refer to the frequency and complexity of judgments and decisions given the stability of the work environments, the nature and type of guidance, and the breadth of impact of the judgments and decisions.

Responsible for long range goals, planning and methodologies. Decision-making is focus of the job, affecting entire organization and surrounding population; works in an…