Assistant Deputy Clerk

General Description

The purpose of this class within the organization is to perform a broad range of clerical and other support for the City of Charleston Municipal Court System by assisting in the processing, organizing and communicating of court documents, records and files.

This class works under close supervision according to set procedures.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

Strives to be efficient and effective at balancing and meeting the common needs and reasonable expectations of core constituents.

Contributes towards the department's mission by meeting and achieving strategic goals and objectives established by Department Head.

Provides quality customer service in the City of Charleston Municipal Court System; answers questions and makes payment arrangements for customers.

Accepts payments for court fines; performs cashiering duties; collects and issues receipts for traffic citation fines.

Arraigns new charges; re-schedules court dates with defendants.

Performs data processing of State of West Virginia Uniform Citations and Criminal Complaints.

Assists in Court preparation ensuring citations are keyed and scanned, citations are submitted to the DMV, incoming paperwork from attorneys is stamped received and placed in docket file and other various duties. Collects personal and financial information for Public Defender Applications, prepares and signs application.

Performs in-court duties such as placing officer sign in sheet, docket sheet, affidavit sheets, and officer docket on front bench; explains payment plans, affidavits, bond documents, court notices, and defensive driving course information.

Performs post-court duties including but not limited to shredding documents from court, entering personal information from the affidavits, placing affidavits with citation, complaint and rights sheet and faxing to the court administrator.

Processes court payments received by mail, online kiosk and in person.

Performs other various clerical duties including but not limited to filing, faxing, shredding, answering phone calls, email correspondence and establishing payment plans.

Reviews data (complaints filed by officers) to determine probable cause and/or issues summons or warrants to defendants based on that information; or advises officers on how to correct or edit their complaints.

Is deputized to act in the absence of the judge to review case information and take the appropriate actions in processing arrests.

Explains offenses, possible penalties and options for obtaining a lawyer.

Determines bond values and may commit or release offenders to/from jail when applicable.

Weekend and holiday on-call rotation.

Performs related work as assigned.

Data Responsibility refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Collects, classifies or formats data or information in accordance with a prescribed schema or plan to facilitate the identification and extraction of useful information.

People include co-workers, workers in other areas or agencies and the general public.

Serves others such as customers, attends to their requests and exchanges information with them.

Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires some responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies or small amounts of money.

Mathematics requires the use of symbols, numbers and formulas to solve mathematical problems.

Uses addition and subtraction, multiplication and division and/or calculates ratios, rates and percents.

Communications involves the ability to read, write, and speak.

Reads routine sentences, instructions, regulations, procedures or work orders; writes routine sentences and completes routine job forms and incident reports; speaks routine sentences using proper grammar.

Judgment requirements refer to the…