Administrative Specialist; Payroll-WV Department of Agriculture-Kanawha

Administrative Specialist (Payroll)

Agency:
West Virginia Department of Agriculture, Kanawha County.

Location:

Guthrie Agricultural Center, Charleston, WV. Salary: $45,000 - $50,000 annually.

Reports To:

CFO/Director of Administrative Services Division. Supervisory Responsibility:
None. FSLA Status:
Non-Exempt.

Apply: TO APPLY: . (Apply directly to the hiring agency).

Nature of Work: Under general supervision, the Administrative Specialist (Payroll) performs advanced level administrative work, responsible for complex clerical tasks involving advanced oral and written communication, interpretation and application of policies and practices, and occasional computation of numeric data. The focus of this position is to process payroll and benefits for Department employees while handling other administrative tasks. The role demands broad knowledge, discretion, confidentiality, and strict accountability for results.

• Collect and compute wage and benefit data to process payroll on a biweekly cycle and prepare budget projections for various types of employees.
• Balance earnings and deduction totals, maintain related records, and analyze financial records related to payroll and benefits transactions.
• Audit and correct timekeeping records as necessary.
• Serve as backup for processing employee leave of absence requests in accordance with company policies and applicable regulations; inform employees, via telephone, correspondence, or personal contact of information concerning requirements, benefits, and rules and regulations.
• Gather and compile information for state records, in hard copy or electronic format as required.
• Maintain knowledge of current and applicable federal and state payroll law, state government business practices, benefit regulations and/or guidelines, and other established procedures related to payroll or employee management; ensure compliance.
• Provide reports for regular or intermittent review by agency management personnel and/or external parties.
• Distribute information and coordinate employee responses related to new employee benefit enrollment or annual employee benefit renewal processes.
• Work with benefit providers to share information, answer questions, resolve agency or employee benefit issues, and process periodic billing of employee and/or employer shares of benefit expenses.
• Maintain agency training records as needed.
• Assist in establishing and maintaining employee personnel records.
• Assist in briefing/training Division Directors, other agency management personnel, and/or the general employee population on new policies, procedures, or processes related to the area of assignment.
• Assist with implementation of new policies and procedures as well as new software systems.
• May be cross‑trained to assist with other fiscal management functions to provide support on a temporary basis.
• Other duties as assigned.

Office environment, sitting, stooping, bending, walking, stretching/reaching, keyboarding, manual dexterity, visual acuity, ability to lift over 20 pounds. Some travel required.

• Knowledge of regulations, processes, and procedures in area of assignment, including all applicable state and federal laws.
• Knowledge of state government financial and payroll systems.
• Knowledge of electronic or software‑based employee timekeeping systems.
• Knowledge of general office practice and procedures.
• Ability to collect and compile accurate information.
• Ability to handle and maintain confidential or sensitive information.
• Ability to carry out assignments of a complex and confidential nature independently with attention to detail and accuracy.
• Ability to communicate effectively orally and in writing.
• Skilled in performing mathematical calculations accurately.
• Interpersonal skills to interact with co‑workers, agency management, employees, other agencies, and the general public to establish and maintain effective working relationships.

Education: Graduation from an accredited college or university with an associate’s degree in accounting, business administration, finance, human resources, or related field.

Experience: Two years of…