Transportation Business Operations Assistant Senior - Kanawha

Overview

Transportation Business Operations Assistant Senior - Kanawha County in Charleston, WV |  page has loaded.

West Virginia Department of Transportation (WV)

Location:

Charleston, WV

Full-Time Permanent

Job Number: DOT
26TF
028A

District/Subdivision:
Traffic Engineering Division

Closing Date: 2/24/2026 at 11:59 PM Eastern Time (US & Canada)

Pay Grade: 13

The Transportation Business Operations Assistant Senior performs administrative and supervisory work in providing support services such as fiscal, personnel, payroll, or procurement. This position will be the Programming and Reporting Lead for the Administration Section of the Traffic Engineering Division. Responsibilities include the critical tasks of reviewing programming spreadsheets, initiating projects, change orders, and phase closures in the Highway Division State and Federal Project Programming Application.

The lead will also be responsible for the timely review and necessary action regarding the inactive report. A significant part of the role involves financial administration, specifically processing deposits for development-funded projects, coordinating with management on revisions to budgetary, purchasing, and other administrative services, as well as assisting with preparing budgetary reports and monitoring expenditures. Furthermore, the role involves examining purchasing requests for conformity to specifications and budgeted amounts.

Will serve as the lead worker for other clerical positions and office support staff in rendering required services within the division. Develops policies and procedures for resolving operational problems and for improving administrative services. Performs related duties as required.

Pay Grade 13

• Develops procedures for the effective implementation of the work of the unit, to include forms, operating procedures, and proposed policies, and confers with unit management and other staff regarding revisions to budgetary, purchasing, and other administrative services, policies, and procedures.
• Develops operating manuals necessary for the instruction and training of unit staff, agency officials, and other state officials; conducts periodic training sessions for new initiatives and procedures in the area of assignment.
• Analyzes the budget document and appropriate enabling legislation to determine the need for revised operational procedures for the budgetary cycle.
• Prepares or supervises the preparation of required fiscal and budgetary reports in the area of assignment.
• Monitors the expenditures of state agencies and higher education systems to ensure compliance with budgeted appropriations, confers with state officials and budget specialists in the resolution of expenditure level problems, advises on the transfer and reallocation of funds to resolve such problems, and briefs management on potential areas of appropriation level difficulties.
• Prepares or assists in the appropriation of grant proposals and budgetary recommendations for the agency; monitors the execution of appropriations throughout the fiscal year.
• Develops procedures, forms, and controls necessary for the effective operation of the unit.
• Within State Purchasing Rules and Regulations, examines purchasing requests for conformity to specifications and budgeted amounts.
• May negotiate contracts and agreements for the procurement of equipment, supplies, and services.
• Supervises other professional, technical, and clerical employees in the unit.
• Travel may be required; therefore, a valid driver’s license is required.

• Knowledge of the functions and objectives of the agency.
• Knowledge of the laws and regulations relating to the agency.
• Knowledge of the principles and techniques used in the assigned function or specialty area.
• Ability to coordinate the unit activities with other units within and outside state government.
• Ability to establish and maintain effective working relationships with others.
• Ability to analyze and interpret budgetary and technical data related to the area of assignment.
• Ability to supervise the work of others.

REQUIRED TRAINING/EDUCATION

• High school diploma or equivalent.

REQUIRED EXPERIENCE

• Four (4) years of full-time or equivalent part-time paid experience in providing advanced clerical duties and/or administrative services in accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
• Substitution:
  Successful completion of coursework from a regionally accredited college or university, related business school, or vocational training may be substituted for the required experience through an established formula.

Employer:

West Virginia Department of Transportation (WV)

Division:
West Virginia Department of Transportation

Address: 1900 Kanawha Blvd, East Building 5, Room A-450 Charleston, West Virginia, 25305