Outpatient Profee Coding Supervisor

Job Summary

Manage a capital equipment acquisition program to support CAMC departments, medical staff and Materials Management. Perform other related specific work projects pertaining to equipment needs for Charleston Area Medical Center. Support other Corporate entities on an as needed basis.

Responsibilities

• Initiate, implement, and participate in programs to reduce purchasing costs.

• These functions include value analysis, area coordination in relation to inventory management techniques, order processing systems, and equipment product standardization.

• Evaluate vendors performance, prices, and reliability.

• Maintain and promote a high level of business ethics with customers and vendors. Utilize negotiation skills and techniques.

• Interview sales and technical representatives, represent CAMC in negotiations, and serve as a liaison between departments and vendors.

• Resolve problems with CAMC vendors arising from quality and quantity of material furnished, prices, delivery, and service.

• Prepare procurement plans and strategies.

• Perform analysis of bids, market trends, and vendor logistics.

• Evaluate and select vendors, negotiate contracts, and manage the overall CAMC maintenance program, as well as standardization of equipment.

• Maintain administration of purchase orders.

• Responsible for equipment trial purpose agreements, capital equipment procurement, leases, rentals, preventive maintenance vendor agreements, and equipment maintenance interaction with Clinical Engineering.

• Keep abreast of current regulations relating to:
Hospital Financial Management, Reimbursement Systems, Occupational Safety and Health Administration (OSHA), procurement laws, local, state, and federal tax structures, and shipping regulations.

• Share responsibility for the preparation of the Purchasing Department operating and salary budgets with the Supply Procurement Coordinator.

• Review operational cost records as required to comply with the budget and recommend and administer training programs to improve competency levels of subordinates.

• Establish meaningful and measurable objectives. Inform the Corporate Director of Material Services of his/her activities, plans/programs, and requirements or problems relating to department operations and suppliers.

• Interview, hire, evaluate, promote, take disciplinary actions, and terminate employees in department.

• Monitor and maintain a computerized order entry and purchasing management system to meet the operational and functional requirements of the Medical Center.

• Delegate purchasing authority to staff in an amount commensurate with experience, qualification, and responsibility.

• Share responsibility for the Purchasing Department Policy and Procedure manual and its revision.

• Consult and work internally with the following departments:
Administration, Materiel Handling Center, Accounts Payable, Finance, Nursing, Office of General Counsel, Compliance, Clinical Engineering and other service areas.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact)

The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department's identified patient ages. Specifically the employee must be able to demonstrate competency in:
1) ability to obtain and interpret information in terms of patient needs;
2) knowledge of growth and development; and
3) understanding of the range of treatment needed by the patients.

Competency Statement

Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist.

Common Duties and Responsibilities
(Essential duties common to all positions)

1. Maintain and document all applicable required education.
2. Demonstrate positive customer service and co-worker relations.
3. Comply with the company's attendance policy.
4. Participate in the continuous, quality improvement activities of the department…