Administrative Assistant Job in Charlestown, MA

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring information is handled accurately. The role involves communication with callers and visitors, coordination of routine office tasks, and maintenance of records and data.

Responsibilities:

• Manage day-to-day administrative activities to help the office run efficiently and stay well organized.
• Respond to incoming phone calls in a courteous manner, direct inquiries appropriately, and relay messages promptly.
• Welcome visitors and provide courteous reception support while maintaining a positive office environment.
• Enter, update, and verify data in office records and internal systems with a high level of accuracy.
• Prepare, organize, and maintain documents, files, and general administrative materials for easy access.
• Assist with scheduling, correspondence, and other clerical tasks to support team operations.
• Monitor office workflows and help address routine administrative needs as they arise.