Middle School Administrative Assistant

Middle School Administrative Assistant

Summary We are seeking a dedicated and organized Administrative Assistant to provide support in a full-time capacity. The ideal candidate will help facilitate the smooth operation of the school’s administrative tasks, contributing to a positive and efficient educational environment. This position requires excellent communication skills, attention to detail, and the ability to multitask in a dynamic setting.

Responsibilities Please note, this is not an all-encompassing list of responsibilities.

• Assist with daily administrative tasks, including answering phones, greeting visitors, and responding to inquiries.
• Maintain student records and ensure confidentiality in handling sensitive information.
• Organize and schedule appointments, meetings, and events for school staff and administration.
• Support the preparation of reports, documents, and presentations as needed.
• Assist in managing school supplies and inventory, including ordering and restocking materials.
• Provide clerical support, such as filing, data entry, and maintaining organized records.
• Collaborate with teachers and staff to facilitate communication and streamline processes.
• Help coordinate school activities and events, ensuring all logistical details are managed effectively.
• Perform other duties as assigned by school administration.
• Prepare various reports such as Pupil Accounting and Attendance, Weekly School Communicable Disease report, Immunization reports, Non-Resident Children Under Count Jurisdiction report for children attending Charlotte Public Schools, and an annual Student Suspension Report.
• Monitor the office: sorting of mail, required manuals, building keys, personnel database, staff/student birthday list, notes home to students, daily announcements, field trip coordination, end‑of‑day messages, emergency procedures (fire, safety, tornado procedures, etc.), school picture day, yearbook, weekly bulletin, building newsletter, etc.

Requirements

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Previous experience in an administrative role, preferably in an educational setting.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem‑solving skills.
• Flexibility to adapt to changing priorities and school needs.
• Must be able to pass a background check in accordance with school district policies.

TO APPLY: Please visit our website at  and complete an online application.

Charlotte Public Schools complies with all state and federal laws and regulations prohibiting discrimination and with all regulations of the U.S. Department of Education. It is the policy of Charlotte Board of Education that no person on the basis of race, color, religion, national origin, ancestry, age, sex, marital status, height, weight, or handicap shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible.