Administrative Assistant - Drain Commissioner Job Charlotte area,Michigan USA,Administrative/Clerical

Under the supervision of the Drain Commissioner, performs a variety of tasks to assist with the clerical processes of the office. Activities include conducting file searches, answering questions from the public on drain-related matters, maintaining office files and assisting individuals seeking permits. Responsible for accounts payable and accounts receivable at the office.

Starting pay is dependent on an applicant's relevant experience.

Answers the telephone and receives callers to the office, answering their inquiries regarding permits and compliance, soil erosion issues and other related areas or directs them to the proper source. Takes complaints from concerned parties regarding drains and forwards to the Drain Commissioner or Deputy.

Responsible for accounts receivable of the office include preparing invoices for title companies, entering payment information into the computer, balancing receipts with computer totals and preparing deposits and transmittals.

Processes accounts payables for the office, ensuring proper authorization and types drain orders for payment. Maintains the revolving drain fund records.

Responsible for maintaining and balancing Drain Office Petty Cash drawer.

Responsible for the bookkeeping and balancing of each drain account with the County Treasurer.

May assist Drain Project & Assessment Administrator to provide information to title companies, banks, mortgage companies, property owners and other interested parties concerning special assessments, payoffs and other drain-related matters.

Files a variety of materials such as correspondence, invoices, maps, legal opinions, DNR permits and applications and other related documents and helps maintain office filing systems.

Compiles information from records and files for the preparation of various reports.

Type's correspondence, reports, applications, forms and other documents. Prepares mailings for assessments, meetings and other purposes.

Sorts and directs mail, makes copies of maps and other documents, sends faxes and performs related support tasks.

Other Functions:

Moves storage boxes containing drain documents from storage to work area.

This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time.

Must be a high school graduate or equivalent.

3+ years of administrative experience required with working knowledge of basic accounting, Microsoft Office, and customer service experience preferred.

Must be accurate typist with a high typing proficiency.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Physical Requirements

These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements:

Ability to access files.
Ability to enter and retrieve documents from the computer.
Ability to operate copier and other office equipment.

Working Conditions

Works in normal office conditions.

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