Outreach Coordinator

Under the supervision of the Library Director, this staff member provides services for the library as assigned.

Responsibilities:

• Assist the Library Director with submitting all project reports prior to the deadline
• Assist the Library Director with submitting all expenditure reports prior to the deadline
• Ensure the Library of Michigan and IMLS are property credited in all printed program materials, press releases, requests for proposals, bid solicitations, program handouts, printed or online promotional materials, web sites, social media posts, listserv announcements, presentation slides, verbal presentations, etc.
• Submit all receipts, packing slips, email confirmations, and all other documentation concerning purchases made for the grant to the Library Director as soon as they are received
• Create, circulate, and record participant questionnaires for all grant-related programs, making sure to include IMLS-required questions and question scales
• Collect and record participation statistics for each program or service offered with the Mobile Unit, making sure to include IMLS-required stats
• Assist the Library Director to complete all IMLS-required equipment inventory forms for equipment purchased with grant funds
• Participate in Library of Michigan site visits
• Assist the Library Director with retaining all records related to the Mobile Unit and following all federal-grant retention schedules
• Other duties as assigned
• Responsibilities Related to Homebound:
  • Keep a spreadsheet tracking active Homebound participants, waitlisted Homebound participants, and former Homebound participants
  • For each active participant, curate lists of relevant materials for each month's delivery
  • Keep track of past checkouts to pick up on trends in reading interests and favorite authors
  • Schedule monthly homebound deliveries
  • Pull all materials for each monthly delivery and check them out to patrons
  • With assistance from a second staff member, load up the checked-out materials into the van and deliver to relevant patrons
  • Ensure the Homebound program is properly advertised using our normal marketing channels to encourage people to join
  • Keep record of past delivery dates, who received deliveries, what was delivered to them, what was picked up during that same run, and any other relevant stats
  • Keep in regular contact with active participants to ensure they are happy with the program, still want to be included in the program, and that all participant questionnaires are completed after each delivery
• Responsibilities Related to the Pop-Up Library Program:
  • Reach out to all elderly care, adult foster care, shelter, municipal, and recreational facilities in our service area and be the point of contact for all Pop-Up Library communications.
  • Keep a spreadsheet tracking which institutions have been contacted about the Pop-Up Library Program, their interest in the program, number of residents, number of staff, preference on day and time, residents' interests for reading and programming purposes, and any other relevant data.
  • Establish a calendar of monthly Pop-Up Library programs starting in January of 2027, making sure that all four service areas are being served equally throughout the year, that the collection materials taken to each program match the interests of the facility being served, that programs or other events are varied and match facility interests, and that each program has a second staff member to assist in facilitation.
  • Create flyers for the Pop-Up Library program in general, and for each Pop-Up Library visit, making sure all flyers follow the CCL Style Guide as well as federal and state requirements for grant promotions, and are turned into the marketing team several months before the visit date.
  • Coordinate with the marketing team to make sure that the Pop-Up Library Program is properly marketed. Film videos promoting the program, submit tiered marketing requests several months before the visit date, and talk with marketing team about promoting the Pop-Up Library program on the Google Slider, newsletter, The Scoop, and all other marketing avenues.
  • Keep a spreadsheet of all marketing efforts involving the Pop-Up Library program for the final grant report.
  • Attend all Pop-Up Library programs and be the main facilitator, including setting up, checking in and out materials, setting new patrons up with library cards, facilitating programs and events, communicating with residents and staff, and tearing down.
  • Ensure participants are given copies of the Pop-Up Library Program post-event…