Billing Specialist | AIA Construction

Billing Specialist | AIA Construction
Job Summary: Our Commercial Construction client in Pineville, is seeking a Billing Specialist with AIA billing experience to join their accounting team! This role is responsible for managing both accounts receivable and accounts payable functions using Sage software. Key duties include preparing accurate monthly AIA construction billing packages, reviewing contracts, maintaining billing records and aging reports, and processing subcontractor pay applications and vendor invoices.

The Accounting Specialist ensures compliance with client requirements, resolves payment inquiries, monitors job costs, and supports month-end and year-end close activities.
Location: Charlotte, NC (Pineville, NC - South Charlotte) - 100% onsite
Salary: $55,000 - $70,000 + 5% bonus
Hours: 8am-5pm M-F

Responsibilities:
Accounts Receivable

• Prepare accurate and timely monthly AIA billing packages in accordance with client billing requirements
• Review client contracts to ensure proper and compliant billing submissions
• Maintain organized and up-to-date job billing records
• Manage and update the Accounts Receivable aging schedule

Accounts Payable

• Process subcontractor monthly pay applications by collecting and reviewing required documentation per client project, entering and routing them for approval in the accounting system
• Enter vendor invoices and route for proper approval within the accounting system
• Address and resolve payment inquiries and discrepancies
• Maintain an organized accounts payable filing system
• Monitor job costs to support both accounts receivable billing and accounts payable accuracy
• Assist with month-end and year-end close processes

Qualifications:

• No degree required - Associate's degree or higher in accounting, finance, or business preferred
• At least 2-3+ years of general AP/AR accounting experience preferred
• 1+ years of AIA construction billing accounting experience required, preferably commercial construction
• Excels in accuracy, attention to detail, time management, organizational, communication, and problem solving

Category Code: JN001, JN005
#LI-BL1