Accounts Payable Specialist

Employment Type: Part-Time, 20-25 hours per week

Location: Charlotte, NC, On-site

We are seeking a dependable, detail-oriented Part-Time Accounts Payable Specialist to manage bill payments for a multi-entity business. This role is responsible for ensuring bills are paid accurately and on time, while exercising good judgment to flag large, unusual, or questionable expenses for review before payment.

This position requires someone who treats company funds with care, follows established procedures, and understands the importance of controls and documentation.

• Receive, review, and process vendor bills and invoices
• Ensure invoices are complete, accurate, and properly documented
• Code bills to the correct entity and general ledger account
• Schedule and process timely payments for routine, approved expenses
• Attach invoices and supporting documentation to all transactions
• Maintain clean and consistent vendor records
• Monitor due dates and avoid late fees
• Flag and escalation:
• Invoices missing documentation or approval
• Communicate clearly with accounting leadership regarding payment questions or concerns

• Follow defined approval thresholds and payment guidelines
• Do not pay invoices outside of assigned authority
• Do not guess on coding or approvals—escalate questions
• Respect closed accounting periods and internal controls
• Use clear and consistent memo descriptions

• Prior experience in accounts payable or bookkeeping
• Experience with Quick Books Online preferred
• Strong attention to detail and organizational skills
• High level of reliability, discretion, and professionalism
• Ability to follow written procedures and workflows

• Trustworthy and consistent
• Comfortable managing payments independently within guidelines
• Knows when to proceed and when to pause and ask questions
• Values accuracy and accountability over speed

This role is critical to maintaining strong vendor relationships, clean financial records, and disciplined cash management.

Aqua Shine Express Car Wash is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.