Accounts Receivable Specialist

Red Cedar Construction Services is seeking a detail-oriented and highly organized Accounts Receivable Specialist to join our finance and accounting team. This role will have a heavy focus on accounts receivable, including invoice preparation, payment tracking, collections follow-up, account reconciliations, documentation, and communication with internal teams, clients, vendors, and trade partners.

The ideal candidate will have strong experience with accounts receivable processes, Quick Books, and preferably accounting experience within the construction, homebuilding, build-to-rent, real estate development, or project cost accounting environment. This position requires someone who is organized, proactive, accurate, and able to manage multiple priorities in a fast-paced construction setting.

The Accounts Receivable Specialist will play an important role in ensuring invoices are prepared and sent timely, payments are properly received and recorded, outstanding balances are monitored and followed up on, documentation is maintained, and financial transactions are processed in accordance with company policies and procedures.

• Prepare, send, and collect invoices for all applicable entities.
• Ensure support provided for A/R invoices includes proper documentation to adequately support each billing request.
• Monitor accounts receivable balances and take appropriate company-approved steps to collect outstanding payments, including delinquent payments.
• Establish and maintain a process for communicating collection status to the appropriate internal team members.
• Escalate payment issues, discrepancies, or collection concerns to management as necessary.
• Perform daily cash management duties, including recording A/R receipts deposited directly to the bank account.
• Confirm cleared transactions are legitimate and not fraudulent.
• Monitor A/R inboxes and respond to internal and external inquiries timely and professionally.
• Contact clients, vendors, and trade partners by phone, email, and mail regarding outstanding balances, payment status, and account questions.
• Research and resolve account discrepancies, billing issues, and payment application questions.
• Prepare A/R aging reports and other analytical reports to help management understand collection status and progress.
• Assist with payment application requests and provide information required for investor capital calls.
• Establish and maintain interdepartmental communication regarding billing and payment status.
• Support project cost accounting and job-related billing documentation as needed.
• Assist with month-end close processes, including account reviews, research, reconciliations, and analysis.
• Support Red Cedar in optimizing accounting transactions and systems throughout its group of subsidiaries and partnerships.
• Identify opportunities to streamline and improve accounts receivable processes.
• Exercise integrity and confidentiality in financial reporting and compliance with financial requirements.
• Support the finance and accounting team with other related duties as assigned.

• Minimum of 3 years of experience in accounts receivable, accounting, bookkeeping, or a related role preferred.
• Experience in Accounts Receivable is required.
• Strong Quick Books experience required.
• Construction, homebuilding, build-to-rent, real estate development, or project cost accounting experience strongly preferred.
• Understanding of basic principles of finance, accounting, bookkeeping, and GAAP.
• Experience preparing invoices, posting payments, reviewing aging reports, following up on outstanding balances, and resolving account discrepancies.
• Strong organizational skills and ability to manage multiple open items, deadlines, and follow-up tasks.
• High attention to detail and accuracy.
• Strong problem-solving skills and ability to independently research and resolve issues.
• Excellent written and verbal communication skills.
• Ability to communicate professionally with internal team members, clients, vendors, and trade partners.
• Moderate to advanced Excel skills.
• Experience with Smartsheet or similar database/project tracking software preferred.
• Quick learner, self-starter,…