Accounts Payable Representative

ACCOUNTS PAYABLE REPRESENTATIVE RESUME EXAMPLE

Published:
May 15, 2026. The Accounts Payable Representative specializes in invoice processing, vendor reconciliation, payment workflows, and month‑end support within fast‑paced accounting environments. This role includes expertise in GL reconciliation, ACH processing, audit support, and ERP systems such as Oracle and Concur. The candidate also strengthens internal controls, resolves payment discrepancies efficiently, and maintains strong vendor and cross‑functional relationships.

SUMMARY

Results‑driven Accounts Payable Representative with 2+ years of experience in invoice processing, vendor reconciliation, and payment administration within distribution and financial operations environments. Proven record of processing 150+ weekly invoices while maintaining 98% accuracy and supporting timely month‑end close activities. Expertise in invoice coding and vendor management to optimize payment workflows, mitigate processing discrepancies, and drive operational efficiency through accurate financial documentation and responsive stakeholder support.

SKILLS

• ACH Payments
• GL Coding
• Expense Reporting
• Check Processing

EXPERIENCE

Accounts Payable Representative

Summit Ridge Supply Co., Phoenix, AZ

• Processed 150+ vendor invoices weekly through manual entry and automated uploads, maintaining 98% payment accuracy and reducing processing delays by 15%.
• Reconciled vendor statements and resolved payment discrepancies within 48 hours, improving supplier response efficiency across 75+ active vendor accounts.
• Generated ACH payments and check runs with complete backup documentation, supporting monthly payment cycles exceeding $450K in operating expenses.
• Maintained vendor W-9 and payment records while assisting with 1099 preparation, strengthening audit compliance, and year‑end reporting accuracy.

August 2022 – May 2024

• Reviewed purchase orders, invoices, and expense reports for approval compliance, reducing invoice coding errors by 18% during quarterly audits.
• Processed employee expense reports and credit card transactions through Concur, accelerating reimbursement turnaround times by 20%.
• Organized AP records and monitored aging reports weekly, supporting on‑time payment processing for more than 120 vendor accounts.
• Responded to vendor inquiries professionally through phone and email communication, improving issue resolution timelines and maintaining positive supplier relationships.

EDUCATION

Associate of Applied Science in Accounting

Mesa Community College, Mesa, AZ

SUMMARY

Results‑driven Accounts Payable Representative with 5+ years of experience in accounts payable operations, invoice reconciliation, and vendor management within manufacturing and logistics environments. Proven record of reducing payment discrepancies by 22% through accurate invoice verification and three‑way matching procedures. Expertise in Oracle Financials and month‑end close activities to optimize transaction processing, mitigate compliance risks, and drive consistent financial reporting through strong internal controls and operational accountability.

SKILLS

• Three‑Way Matching
• Month‑End Close

EXPERIENCE

Accounts Payable Representative

Blue Harbor Distribution Group, Charlotte, NC

March 2022 – Present

• Processed 200+ weekly PO and non‑PO invoices using Oracle Financials, maintaining 99% processing accuracy across multi‑department operational expenses.
• Conducted three‑way invoice matching and resolved purchase order discrepancies, decreasing unresolved invoice exceptions by 22% over 12 months.
• Coordinated weekly aging reports and payment runs totaling $1.1M annually, ensuring compliance with prompt payment discount deadlines.
• Supported monthly accruals, GL reconciliations, and audit preparation activities, contributing to a 17% reduction in month‑end close delays.
• Managed vendor onboarding and W‑9 documentation for 90+ suppliers, strengthening 1099 reporting accuracy and regulatory compliance standards.

Accounts Payable Coordinator

Pioneer Freight Solutions, Columbia, SC

January 2020 – February 2022

• Verified invoice approvals, purchasing authority, and GL coding for high‑volume…