Accounts Payable Specialist

Job Details

Job Location:

Charlotte, NC 28208
Position Type:
Full Time
Education Level: High School
Salary Range: $54,000.00 - $56,000.00 Salary/year

Travel Percentage :
None

Job Shift: First Shift
Job Category:
Accounting

• Receive, review, code, and process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders, receiving documents, and supporting approvals.
• Prepare and process vendor payments via check, ACH, wire transfer, and other approved payment methods.
• Reconcile vendor statements and proactively investigate and resolve invoice or payment discrepancies.
• Maintain accurate vendor records, including W-9 forms, banking information, and contact details.
• Establish and maintain positive working relationships with vendors and internal stakeholders.
• Monitor accounts payable aging and ensure timely payment of obligations.
• Assist with month-end and year-end closing activities, including accruals and account reconciliations.
• Support annual audits by providing requested accounts payable documentation and reports.
• Maintain organized electronic and physical records in accordance with company policies.
• Assist with implementation and continuous improvement of accounts payable processes and internal controls.
• Prepare and distribute 1099 forms and related reporting as required.
• Analyze spending trends and assist management with accounts payable reporting and cash flow planning.

• Assist with weekly payroll processing through the company's payroll provider.
• Review employee timesheets, attendance records, and payroll input data for accuracy and completeness.
• Maintain employee payroll records, including wage changes, deductions, direct deposit information, and tax elections.
• Verify payroll deductions, garnishments, benefits, and other with holdings.
• Assist in preparing payroll-related reports and supporting year-end payroll activities.
• Respond to routine employee payroll inquiries and escalate complex issues as needed.
• Support compliance with federal, state, and local payroll regulations.
• Assist with payroll account reconciliations and payroll-related audits.

• Reconcile accounts payable and payroll-related general ledger accounts.
• Assist with financial reporting and audit preparation.
• Maintain strict confidentiality of employee, payroll, and financial information.
• Support other accounting, finance, and administrative functions as assigned.
• Participate in process improvement initiatives and cross-functional projects.

• Strong knowledge of accounts payable processes and accounting principles.
• Working knowledge of payroll practices and payroll compliance requirements.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication, customer service, and problem-solving skills.
• Ability to work independently while contributing effectively within a team environment.

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 3–5 years of accounts payable experience required.
• Experience supporting payroll processing preferred.
• Experience working with ERP, accounting, and payroll systems.
• Manufacturing or distribution industry experience preferred.