Accounts Payable Clerk

Doubletree by Hilton Charlotte City Center
• Charlotte, NC, US

Posted 2 days ago

The hotel accounts payable (AP) clerk manages the property’s vendor payments, purchasing documents, and expense reports. They verify invoices using 3-way matching, process payment runs, reconcile vendor statements, and assist the finance team with month-end closes.

• Invoice Processing: Receive, code, and enter supplier and vendor invoices accurately into the accounting system (e.g., matching against purchase orders and receiving notes).
• Vendor Management: Serve as the primary point of contact for vendor billing inquiries, statement reconciliations, and dispute resolution.
• Payment Execution: Prepare and process batches for checks, ACH, and wire transfers in a timely manner according to established credit terms.
• Audit and Compliance: Protect company assets by ensuring compliance with corporate procedures.
• Month-End Support: Assist the Director of Finance with month-end accruals, tracking outstanding liabilities, and reviewing aging reports to avoid late fees.
• Cash and Petty Cash: Manage petty cash disbursement, audit cashier banks, and maintain accurate records of cash variants.

• Experience: 2-3 years of bookkeeping or accounts payable experience, with a strong preference for candidates with a hospitality background.
• Technical
  
  Skills:
  
  Proficiency in MS Excel and accounting systems (M3). Familiarity with hotel property management systems (PMS).
• Soft Skills: Detail-oriented, organized, and capable of multitasking in a fast-paced hospitality environment.

As one of the top hotels in the fashionable Uptown Charlotte area, the Double Tree Charlotte City Center offers an ideal location just eight miles from Charlotte Douglas Airport (CLT). Adjacent to the Spectrum Center, the property makes it easy to catch a concert or sporting event. It also provides close proximity to Bank of America Stadium, home of the NFL Carolina Panthers, Truist Center, and the Charlotte Convention Center.

A twelve-million-dollar renovation enhances the property’s rank as one of the most sought-after hotels in the area. Guests can now look forward to fully redesigned accommodations, the sky-high Rooftop 230 event venue, and a remodeled lobby now featuring a marketplace and full-service café. Previously existing top-notch amenities include an award-winning Italian eatery, forchetta, meeting, and event spaces that can accommodate up to 450 guests, and complimentary high-speed wireless Internet access.