Accounts Receivable Specialist

POSITION: Accounts Receivable Specialist (Part-time Hourly)

STATUS: 20-25+ hours/week (Monday-Friday)

YEARLY TERM: 12 months

HOURS: 9:00 am - 4:00 pm (in person within these office hours)

REPORTING RELATIONSHIPS

• Supervisor:
  Director of Finance & Operations
• Supervisor Of: N/A

OVERALL EXPECTATIONS

• Conduct oneself with professionalism in speech, manner, and dress
• Maintain confidentiality of sensitive information
• Follow Matthew 18 principle in dealing with conflict with students, parents, faculty, and staff

Specific responsibilities include (but are not limited to) the following:

• Tuition Enrollment Agreement [in conjunction with Assistant to the Business Office]
• Assist families with FACTS Financial Aid application or providing necessary tax documents to the Business Office
• Maintain tracking information on status of financial aid assessment in spreadsheet
• Prepare and communicate with Families the Financial Aid Award and Annual Tuition from the Financial Aid Committee review and assessment
• NC Opportunity Scholarship – Monitor students’ status with NCSEAA (application/qualified/accepted) and provide tuition schedule
• School Tuition and Lunch Fees [maintained in Quick Books] – Prepare monthly tuition and lunch fee invoices
• Set up recurring monthly invoices and payments, as appropriate
• Receive payments through Hyfin (Credit card, Check, Money Order)
• Prepare monthly past due statement for families
• Application Fees, Enrollment Fees, After School, Summer Camp – Maintain support on receipts for checks and money order payments
• Prepare bi-weekly check deposit for Accountant

• Follow established procedures and processes
• Document all receipts via Adobe to provide as support for deposits in Quick Books
• Organize electronic copy for google drive folders
• Attach all electronic support documentation in Quick Books
• Maintain hardcopy files in an organized fashion and purge when retention is reached
• Record daily tuition and fee deposits in Quick Books
• Prepare weekly deposit reports for Accounting Manager review

• Provide outstanding tuition and lunch fee balance report
• Follow up with families to ensure payment
• Assist Director of Finance with Benevolence requests

• Provide outstanding tuition and lunch fee balance report (share with School Office)
• Follow up with families to ensure payment
• Assist Director of Finance with Benevolence requests
• Inform School Office as families make payments to release report cards

• Committed follower of Jesus Christ, reflecting a desire to serve Him and others in work and life.
• Eager to serve in a Christian learning environment, modeling diligence, perseverance, resilience, patience, courage, and Christian discipleship.
• Associate or Bachelor’s degree recommended; advanced degree optional AND/OR
• Experience in Accounts Receivable, Accounts Payable or Business Administration