Accounts Payable Specialist

Accounts Payable Specialist – Full Time Hybrid work schedule - 3 days in office, 2 days remote.

Everra is seeking a detail-oriented Accounts Payable Specialist to join our team on regular full time basis.

• Process high-volume Accounts Payable transactions, including freight SG&A and vendor invoices
• Review invoices for accuracy, proper documentation, and approvals prior to payment
• Perform detailed data entry and final verification of invoice and vendor information in Sage 100
• Prepare and process ACH, check, and wire payments in accordance with company procedures
• Perform daily and monthly bank reconciliations, investigating and resolving discrepancies
• Monitor cash activity and assist with cash management functions
• Maintain vendor records, including W-9s, payment terms, and banking information
• Monitor and manage the shared accounting inbox, responding to internal and vendor inquiries promptly
• Research, track, and resolve invoice discrepancies, payment issues, and vendor statement reconciliations
• Communicate professionally with vendors regarding payment status and account inquiries
• Assist with month-end close activities, AP accruals, and audit requests
• Support process improvements, automation initiatives, and other accounting projects as needed
• Maintain organized electronic documentation and ensure compliance with company policies and internal controls

Fast-paced accounting department where accuracy, organization, and follow-through are essential. The ideal candidate is adaptable, dependable, enjoys problem-solving, and is comfortable managing multiple priorities while supporting the broader accounting team.

• 3+ years of Accounts Payable experience in a high-volume environment
• Experience with three-way matching (purchase order, receiving document, and invoice) preferred
• Experience preparing ACH, check, and wire payments
• Experience performing bank reconciliations and researching cash discrepancies
• Strong attention to detail with excellent organizational and problem-solving skills
• Proficiency in Microsoft Excel; experience with Sage 100 strongly preferred
• Demonstrated experience identifying and implementing process improvements, automation, or AI-enabled solutions (such as Microsoft Copilot or ChatGPT)
• Strong systems aptitude with a track record of quickly adopting new technologies and tools
• Continuous improvement mindset, with the ability to drive efficiencies and challenge existing processes
• Ability to prioritize multiple deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Professional, dependable, and customer-service oriented
• Positive attitude, collaborative mindset, and willingness to support teammates and department goals
• Position Details
  Full-time, in-office | 3 day per week, 2 days remote Competitive hourly compensation based on experience

Everra is an equal opportunity employer.