Accountant, Accounts Receivable​/ Collections, Financial Reporting

Position Details

Position: Accountant
Status: Full-time (in person)
Term: 12 months
Days: 5 days/week
Hours: 8:30am – 4:30pm

Supervisor: Director of Finance and Operations
Works Closely With: Accounts Payable Specialist, Accounts Receivable Specialist, Business Office Assistant

To glorify God by equipping under‑resourced students academically, socially, and spiritually for future lives of leadership and service.

• Conduct oneself with professionalism in speech, manner, and dress
• Maintain confidentiality of sensitive information
• Follow Matthew 18 principle in dealing with conflict with students, parents, faculty, and staff

• Bookkeeping & Accounting
  • Accounts Receivable (Tuition and Financial Aid)
    • Tuition enrollment agreement
    • Assist families with FACTS Financial Aid application or providing necessary tax documents
    • Maintain tracking information on status of financial aid assessment in a spreadsheet
    • Prepare tuition calculations per family for Financial Aid Committee review
    • Communicate financial aid award and annual tuition per agreement to families via email
  • NC Opportunity Scholarship
    • Work with Admissions to assist families with renewing their annual scholarship, ensuring check‑lists are completed and certification of enrollment is maintained
    • Maintain NC Opportunity tracking spreadsheet of periodic deposits
  • School Tuition (Quick Books) – Backup support as needed
    • Maintain fiscal year tuition and financial aid tracking spreadsheet
    • Assist Accounts Receivable Specialist in setting up recurring monthly invoices and payments
    • Help monitor preparation of monthly tuition and lunch‑fee invoices
    • Assist with preparation of monthly past‑due statement for families
  • Application Fees, Enrollment Fees, After School, Summer Camp
    • Assist Accounts Receivable Specialist with receipt support for all payment types
    • Review weekly reports: customer payments received, daily/weekly deposits
  • Accounts Payable
    • Review weekly reports: unpaid bill report (Tuesday), check detail report (Friday/Monday)
    • Prepare weekly bank vouchers for EFT and ACH vendor payments
    • Communicate donation bank deposit information (wire transfers, ACH) to Development
    • Record semi‑weekly donations in Quick Books and work with Development Office to ensure proper income classification
    • Review semi‑weekly tuition and school fee deposits from , FACTS, Pay Pal, and checks; ensure accurate revenue classification
    • Record miscellaneous incidental fee deposits (checks & ACH) to Quick Books
  • Payroll Processing
    • Assist Director of Finance with processing monthly payroll
    • Review Paid Time Off data entered to Paychex Time Module
    • Review timesheet data entered to Paychex Time Module and prepare reconciliation of time card information
  • Budget Planning and Forecasting
    • Assist Director of Finance with preparing year‑end budget for Finance Committee and Board approval
    • Meet with Department Heads to discuss needs
    • Prepare sub‑reports to support expenditures
    • Work with Development and Accounts Receivable Specialist to determine revenues
    • Prepare monthly or quarterly budget‑to‑actual reports for Department Heads
  • Record Keeping and Filing
    • Scan all support documents from the Business Office related to income and special issues
    • Organize electronic copies in Google Drive folders
    • Attach all electronic support documentation in Quick Books
    • Provide PDF files in an organized fashion to the Business Office Assistant for printing and filing in appropriate file systems
  • Month‑End Work
    • Prepare journal entries for special transactions
    • Reconcile all bank, credit card, and investment accounts
    • Maintain the Pledges Receivable Tracking Spreadsheet in partnership with Development Office
    • Maintain the Restricted Funds Tracking Spreadsheet in partnership with Accounts Payable Specialist
    • Assist Director of Finance with month‑end reports for Finance Committee and Board of Directors
  • Year‑End Work
    • Assist with closing the fiscal year cash and accrual basis of income
    • Reclassification of Payroll Expense to appropriate functional category allocations
    • Reclassification of Budget Department Expenses to appropriate functional category allocations
    • Prepare necessary cash‑to‑accrual…