Project Billing Analyst

Description

We are seeking a detail-oriented Accounting Assistant to support accounting, procurement, and project billing functions. This role is responsible for vendor invoice processing, purchase requisitions, PCard reconciliations, project billing support, and maintaining accurate financial records. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities while working collaboratively with accounting, project management, procurement, and vendor partners.

We are seeking a detail-oriented Accounting Assistant to support accounting, procurement, and project billing functions. This role is responsible for vendor invoice processing, purchase requisitions, PCard reconciliations, project billing support, and maintaining accurate financial records. The ideal candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities while working collaboratively with accounting, project management, procurement, and vendor partners.

• Process vendor invoices accurately and timely within the accounting system.
• Review and verify invoice coding, approvals, supporting documentation, and account classifications prior to processing.
• Respond to vendor inquiries and assist in resolving invoice discrepancies and payment issues.
• Create and submit purchase requisitions in accordance with company policies and procedures.
• Monitor requisition status and coordinate with procurement teams to ensure timely processing and approvals.
• Complete work confirmations for services performed and ensure documentation aligns with contract terms and purchase orders.
• Reconcile Procurement Card (PCard) transactions to receipts and supporting documentation.
• Review transactions for policy compliance and proper accounting treatment.
• Follow up with employees and vendors to obtain missing receipts and resolve discrepancies.
• Support project accountants with project billing activities, including the preparation, review, and organization of client invoice documentation.
• Assist with the compilation and verification of project costs, billing schedules, and supporting documentation to ensure accurate and timely client invoicing.
• Maintain accurate and organized project accounting and billing files.
• Collaborate with project teams to ensure billing information is complete, accurate, and aligned with contract requirements.
• Perform additional accounting and administrative duties as assigned.

• Associate Degree in Accounting, Finance, Business, or a related field.
• Previous experience in accounts payable, accounting support, project billing, construction/engineering project accounting, or administrative accounting functions.
• Experience supporting client invoicing and project-based billing processes.

This is a Contract to Hire position based out of Charlotte, NC.

The pay range for this position is $23.00 - $26.00/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Charlotte,NC. Final date to receive applications This position is anticipated to close on Aug 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.