Club Accountant

The Charlotte City Club is seeking an experienced, detail-oriented Club Accountant to support the full financial operation of the Club — including cash flow management, payroll, accounts receivable, accounts payable, reconciliations, financial reporting, and daily accounting controls — alongside a coordinating role in core HR administration.

This is a hands-on role for someone who understands hospitality accounting and is comfortable owning both the numbers and the people-side paperwork that keeps a private club running smoothly. You'll work closely with the General Manager, department leaders, and the Organization’s broader finance and accounting network to keep books accurate, members well-served, and employee records organized and confidential.

Experience in a private club, hotel, restaurant, or hospitality environment is strongly preferred — you should understand the pace, complexity, and service expectations of a member-focused business.

• Manage daily accounting functions including accounts payable, accounts receivable, journal entries, reconciliations, and month-end closing support
• Monitor and manage cash flow, including daily deposits, payment timing, vendor obligations, and member receivables
• Complete bank reconciliations, credit card reconciliations, and balance sheet account reviews
• Maintain the AP aging report and resolve disputed invoices; manage the vendor master list, W-9 collection, and 1099 tracking for the calendar year
• Track recurring payments and auto-drafts (utilities, service contracts, subscriptions) for accuracy and timing
• Prepare and maintain accurate financial records in accordance with company policies and GAAP

• Process biweekly payroll accurately and on time (Isolved or comparable platform), ensuring compliance with federal, state, and company requirements
• Maintain PTO/vacation accrual tracking and support payroll tax filing requirements
• Coordinate with benefits administration contacts (401(k)/retirement plan administrator, health insurance broker) as needed
• Oversee member billing, payment processing, refunds, account adjustments, and follow-up on outstanding balances
• Maintain AR aging across member accounts, corporate accounts, minimums, and past-due status
• Apply dues structure accurately across all membership categories, including the Young Executive tier
• Support the billing cycle calendar, minimums enforcement, and refund/resignation/transfer financial protocols
• Interact professionally with members regarding billing questions, payments, refunds, and account inquiries

• Support monthly financial reporting, budget-vs-actual tracking, forecasting, and variance analysis
• Maintain familiarity with the Club's POS financial reporting backend (e.g., Jonas, Northstar) for revenue and cost reconciliation
• Help track key financial indicators used in leadership and committee reporting (labor %, F&B cost %, dues coverage ratio, etc.)
• Maintain written desk procedures for month-end close and documentation for recurring journal entries
• Partner with department heads to provide financial insight, expense tracking, and support for operational decisions

• Support new employee onboarding, including required documentation, payroll setup, and employee file organization
• Support employee offboarding, including final paperwork, system updates, and coordination with leadership
• Maintain organized and confidential employee records
• Assist leadership with documentation related to corrective action, disciplinary actions, and employee performance matters

• 3+ years of accounting experience required
• Hospitality experience required — private club, hotel, restaurant group, resort, or event-based operation preferred
• Hands-on experience with cash flow management, accounts payable, accounts receivable, payroll, and month-end close
• Working knowledge of basic HR functions: onboarding, offboarding, employee files, and disciplinary documentation
• Strong understanding of GAAP and general accounting practices
• Proficiency with Microsoft Excel and accounting systems; experience with private club accounting/POS/payroll platforms (e.g., Jonas, Northstar, Isolved) is a plus
• Excellent analytical, organizational, and problem-solving skills, with high attention to detail in a fast-paced environment
• Strong communication skills and comfort working with members, vendors, department heads, and employees
• Professional, confidential, and service-minded approach to financial and employee-related matters