Manager, Accounts Payable

Accounts Payable Manager

The Accounts Payable Manager is a key member of the corporate finance and accounting team, responsible for leading the Company's end-to-end accounts payable function. This role ensures accurate and timely invoice processing, payments, expense reimbursements, vendor account management, and period-end AP reporting while maintaining strong internal controls and disciplined approval practices.

The Accounts Payable Manager will lead and develop the AP team and partner closely with procurement, operations, finance, treasury, and business leaders. A key focus of the role is using workflow automation and AI-enabled technology to improve invoice processing, approval routing, exception management, data quality, and visibility while enforcing governance rules and strengthening AP accrual and cutoff controls. The goal is a structured, searchable, efficient, and audit-ready AP process.

Key Responsibilities

Accounts Payable Operations

• Lead the end-to-end AP process, including invoice intake, coding, validation, approvals, supplier credits, expense reimbursements, payment execution, and vendor statement reconciliation.
• Ensure invoices and payments are processed accurately and on time in accordance with company policies, payment terms, and approved schedules.
• Monitor AP aging, payment due dates, vendor balances, and exceptions; resolve payment issues and discrepancies promptly.
• Partner with procurement and operations to resolve purchase order, receiving, pricing, coding, and other invoice discrepancies before payment.

Workflow Automation, AI & Controls

• Lead the implementation and continuous improvement of AP workflow automation for invoice capture, processing, approval routing, exception handling, and payment readiness.
• Leverage AI-enabled AP capabilities to improve invoice data extraction, coding support, duplicate detection, exception prioritization, workflow analytics, and processing efficiency while maintaining appropriate human review and control.
• Establish and enforce AP governance rules, including approval authority, segregation of duties, required support, duplicate invoice controls, and consistent exception routing.
• Maintain workflows and documentation standards that preserve invoice status, approvals, supporting documents, changes, and payment history in a structured, searchable, and audit-ready format.
• Monitor automation and AI outputs for accuracy, control effectiveness, and appropriate use; identify and resolve process or data-quality issues.

Close, Accruals & Reconciliations

• Support monthly, quarterly, and annual close activities for AP, including period-end cutoff, open invoice review, unprocessed invoices, accrued liabilities, and unresolved exceptions.
• Strengthen AP accrual controls to support complete and accurate recording of uninvoiced or unprocessed liabilities and related period-end obligations.
• Reconcile AP subledger activity and related balance sheet accounts to the general ledger and ensure reconciling items are resolved timely.
• Prepare concise, audit-ready schedules and reporting for AP balances, accruals, aging, payments, workflow performance, and key controls.

Leadership, Vendor Management & Continuous Improvement

• Supervise, train, and develop AP staff, setting clear expectations for accuracy, timeliness, controls, accountability, and service.
• Maintain productive vendor and internal stakeholder relationships and manage significant payment issues, disputes, and escalations.
• Develop and maintain AP policies, procedures, standard operating documentation, training materials, and control evidence.
• Support internal and external audits and ensure AP documentation, approvals, reconciliations, and control evidence are complete and readily retrievable.
• Identify opportunities to standardize, automate, and improve AP processes, controls, cycle times, data quality, and reporting.
• Perform ad hoc financial analysis and special projects as assigned.
• Other duties as assigned.

Key Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Minimum of 5 years of progressive accounts payable experience, including supervisory or people-leadership responsibility.
• Demon…