Payroll​/AP Assistant

Description

We are seeking a detail-oriented and experienced Payroll/AP Assistant to join our finance and human resources team. The ideal candidate will be responsible for managing payroll processing, ensuring compliance with labor and tax laws, and maintaining accurate payroll records. Additionally, the ideal candidate will possess strong technical accounting skills including proficiency with financial software and a solid understanding of accounting principles.

This role requires a strong understanding of payroll systems and accounting principles with a focus on confidentiality and precision.

• Process payroll using Centrally HR and other payroll software supported by the organization.
• Ensure compliance with employment laws, labor law regulations, and tax requirements related to payroll processing.
• Manage data entry for employee hours, benefits administration, tax information, and other payroll-related data.
• Reconcile payroll accounts through general ledger accounting, account reconciliation, and journal entries.
• Maintain confidentiality of sensitive employee information and handle confidential data with integrity.
• Prepare reports on payroll expenses, tax filings, and labor law compliance for internal/external review and audits.

• Manage accounts payable by performing data entry tasks with high accuracy including invoice processing and payment reconciliation.
• Prepare journal entries and assist in general ledger accounting, ensuring proper documentation and compliance with financial standards.
• Support month-end and year-end closing activities, including account reconciliations and analysis of financial data.
• Utilize financial software systems such as Sage and Sage Paperless platforms for accurate record management.
• Assist with internal/external audits and support the implementation of accounts payable automation tools.
• Maintain organized records of financial transactions and assist in the preparation of reports for management review.

• Proven experience in payroll and accounting roles; familiarity with systems such as Centrally HR, Sage and Sage Paperless preferred.
• Experience handling accounts payable processes, invoice processing, account reconciliation, and financial compliance procedures.
• Ability to handle confidential information discreetly while maintaining accuracy in data entry and recordkeeping.
• Excellent analysis skills with attention to detail; capable of performing account reconciliations
• Strong understanding of general ledger accounting principles including debits, credits, journal entries, and bookkeeping practices.
• Competency in 10-key typing for efficient data entry
• Effective communication skills to collaborate across departments including human resources and finance teams.
• Minimum of an associate degree in accounting or finance; relevant certifications or experience are highly desirable.