Property Coordinator - Accounts Payable Specialist

Property Coordinator - Accounts Payable Specialist

Charlotte, NC (Hybrid)

As an LPC Property Coordinator, you will be responsible for supporting a team that manages one or more assets to provide client deliverables and customer service to building tenants to help maintain and increase the value of the asset. This is a hybrid role, requiring a minimum of three days per week in the office. This role requires working in office during standard business hours.

• Receive hard copy invoices, electronic invoices and other invoices as otherwise distributed by the owners/clients/service providers.
• Monitor and engage Outlook inboxes established for invoice receipt.
• Log into appropriate vendor, utility provider and other online accounts to retrieve invoices for the assigned property(s).
• Enter and upload all property invoices into property tracking systems and client / owner software (Yardi / MRI / AvidXChange)
• Attach appropriate backup such as inspection reports, delivery tickets, etc. to invoice in software system.
• Verify invoices or bills against work orders, tenant requests, operating budgets, purchase orders or other records, ensures items to be paid are allocated correctly and in accordance with client/owner instructions.
• Researches billing discrepancies or missing payments and works with property management team to address the discrepancies.
• Work closely and communicates with property management team, building engineers, operations team and the owner/client to review invoices, verify accuracy and input into appropriate AP software.
• Establish and maintain positive relationships with vendors, tenants and customers.
• Supports the property manager in the review of financial reports, operating statements, budget development and variance analysis.
• Enters and maintains invoices and payables data into property trackers and shared folders established for the property(s).
• Answer phones and assist with Tenant, customer and vendor needs.
• Respond to inquiries by providing routine information and or taking and delivering messages.
• Maintain record keeping and filing systems; classify, sort and file invoices and payables support.
• Maintain vendor and tenant files
• Work closely with the property management team to track invoice payments, Tenant billings and other billable items.

• team to track invoice payments, Tenant billings and other billable items.

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred.
• Minimum of 2 years previous customer service experience. Commercial property management experience preferred.
• Experience with Yardi software and payables module is required
• Experience with MRI and AvidXChange preferred
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases preferred.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint.
• A high level of energy, drive, and initiative in the pursuit of job goals.
• Strong organizational skills; ability to self-start and multi-task.
• Advanced oral and written communications.
• Strong work ethic and positive attitude.
• Works well in a team focused atmosphere.
• Strong attention to detail.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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