Project Control Analyst

Job Title:
Project Control Analyst (PCA)

Department: Dynamic Systems Inc

Reports to: Rich Sahm

Location: Remote

Status: Exempt

Summary

Responsible for the set up and reporting of contract costs in accordance with all terms and conditions of their respective contract. Supports Flatwater Group personnel in administering contract set up and contract cost reporting to ensure accurate project cost tracking and financial reporting to each project. Will assist in pricing build ups for contract opportunities as well.

Essential Functions

• Interface with Accounting/Finance Ho-Chunk Shared Services Department (HCSS Accounting) for questions regarding Deltek Costpoint (Costpoint) or alternate accounting software program respective contract setup
• Key trainer and lead for responding to company internal questions regarding Costpoint or alternate accounting software programs setup or functions
• Responsible to assist Flatwater Group (FWG) Program & Project Management/HCSS Accounting/Contracts & Compliance (CC) with recurring Customer invoice submissions, including any required backup support documentation
• Monitor and report to FWG designated personnel the status of contract Customer invoice submission status
• Interface with internal departments (HCSS Accounting/Program & Project Management/Operations/CC for the contract close out process, including any verification of vendors and subcontractors release of claims receipt prior to such contract closeout commencement
• As required, interface with internal departments (Operations/Program/Project Management/CC) and review of employee timekeeping of the appropriate employee charge codes allocation per contract requirement
• Advise HCSS Accounting and other designated FWG personnel of respective contract invoicing issues that require adjustment, and provide support as needed for adjustments
• Participate in contract kick-off meetings to ensure respective contract variables are identified to ensure timely contract set-up in Costpoint, or other alternate accounting software programs by HCSS Finance/Accounting
• Continuously monitor and detail with a written report to be presented to designated FWG personnel respective contract funding levels, any contractual documentation status, burn rates and performance periods highlighting renewal dates, to include any subcontractor or vendor agreements as required
• Reviewer of contracts accounts payable including subcontractors and vendors invoices
• Support any internal annual audit process as needed and as requested
• Support and gather specific contract data related to government reporting or contract deliverables, including but not limited to Contractor Manpower or Service Contract
• Monitor contract activity and advise HCSS Accounting and other company designated personnel of any issues that may impact the company’s ability to bill and collect in a timely and accurate manner
• Monitor cash flow projections on a continual basis and advise designated company personnel of analysis
• Supports designated FWG personnel with preparation of yearly, quarterly, or monthly project budget worksheets to meet corporate budget and reporting requirements
• Performs other duties and special projects as requested by management
• Participant in multiple FWG team meetings with the ability to provide status updates regarding Project Cost activities and updates on a continual basis
• Oversee and monitor accounting activities associated with construction contracts, including contract funding, cost tracking, project budgets, change orders, retainage, subcontractor payments, and progress billings.
• Review project financial performance on construction contracts and coordinate with Project Managers, Accounting, and Contracts personnel to ensure accurate cost accumulation, revenue recognition, and contract compliance.
• Monitor construction contract modifications, change orders, and funding adjustments to ensure project accounting records remain current and accurate.

Competencies

• Business Acumen
• Communication Proficiency
• Customer/Client Focus
• Decision Making
• Ethical Conduct
• Financial Management
• Problem Solving/Analysis
• Strategic Thinking
• Thoroughness
• Time Management

Supervisory Responsibility

This position has no supervisory responsibility.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an…