MOVE Texas: Finance Operations Associate

Remote

$55000 - $67000 (Yearly)

Employer-sponsored health insurance offered

This role was posted by Arena-Trained employer.

MOVE Texas

Finance

Non-Profit

Departmental Staff (a role in a specific department. Ex: Organizer, Finance Assistant, Social Media Manager)

About Us

_Mobilize. Organize. Vote. Empower. MOVE Texas was founded in 2013 by a small group of dedicated students at The University of Texas at San Antonio to increase participation in local elections (MOVE UTSA). Since then MOVE Texas has gone statewide to become one of the most effective voter registration and civic engagement groups for young people in the state Our vision is to build the political power of young people to transform democracy in Texas and beyond.

We are building the next generation of Texas leadership by teaching critical organizing skills to take them from voters to effective, lifelong organizers. Our theory of change is simple: develop new leaders, educate voters and create space for the changes we need to make so that our state can be a place where all Texans can thrive.

Position Description

MOVE Texas is seeking a Finance Operations Associate to execute day-to-day financial administration and strengthen internal operational infrastructure. This role plays a central part in maintaining sound financial health, transparent operations, and rigorous adherence to nonprofit compliance and governance standards. The Finance Operations Associate is responsible for managing core financial records—including accounts payable and receivable, invoice maintenance, payroll and financial reporting.

Beyond routine accounting, this position works collaboratively across teams to clearly communicate financial processes and operational guidelines to strengthen internal systems and processes for efficiency. We are looking for an extremely detail-oriented, organized, and adaptable individual who manages time effectively, demonstrates strong judgment, and is invested in optimizing our cross-functional systems.

Primary Responsibilities:
Associate

• Administrative Support
• Task Execution
• Project Tracking & Systems Maintenance
• General Operations & Payroll

Essential duties and responsibilities may include, but are not limited to the following:

• Accounts Payable, Payroll & Disbursement Operations: Assist with running payroll, processing invoices, managing vendor records (W-9s, 1099s, tax exemptions), handling expense reimbursements, executing weekly check runs, and maintaining a digital filing system for expenditure approvals.
• Accounts Receivable & Revenue Tracking: Support revenue data entry and collaborate closely with the Development team on regular reconciliations to ensure the accuracy of financial records.
• Financial Close, Budgeting & Reporting: Assist the Finance Operations Director with month-end and year-end close activities, account reconciliations, grant budget reporting, and the annual organizational budget development process.
• Nonprofit Compliance & Cost Allocation: Track and maintain internal compliance systems for 501(c)(3)/ 501(c)(4) legal separation, timekeeping, proper expense coding, and functional cost allocations.
• Audit Preparation & Calendar Management: Support preparation for annual audits, while maintaining the finance calendar to ensure payroll, reimbursement, and filing deadlines are met in coordination with external accountants.
• Internal Controls & Cross-Team
  
  Collaboration:
  
  Assist in implementing accounting policies and internal controls, maintain confidentiality with sensitive donor/financial data, and clearly communicate financial workflows to support staff across remote…