Substitute, Administrative Assistant

Non Instructional/Support Services

Job Number

Start Date

Open Date 10/27/2025

Closing Date 05/29/2026

General Definition of Work

The Substitute, Administrative Assistant, under close supervision, performs temporary clerical work with minimal decision-making discretion while the regular administrative assistant is absent. Substitute, Administrative Assistants are temporary staff and are used as needed. Employee performs school-based and/or district-level support work to carry out Board of Education policies and procedures under the direction of the assigned administrator.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Flat Rate/Substitute

Reports To

Assigned Administrator

Place of Work

The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte
- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

• Adhere to all state, federal, and local laws, policies, and procedures
• Perform administrative duties and support the assigned administrator or department/school in the absence of the regular administrative assistant
• Support stakeholders in person, via phone, and email
• Open, sort, and distribute incoming mail
• Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism
• Provide processing and data entry support
• Assist with special programs/projects in support of department/school activities as needed
• Monitor calendars and schedule meetings between internal and external stakeholders
• Prepare agendas, reports, correspondence, and memorandums
• Perform related work as assigned or required

Knowledge, Skills, Abilities

• Knowledge of county and school board policies, procedures, and standards regarding school systems
• Knowledge of required records preparation and maintenance
• Ability to maintain professional and emotional control under stress
• Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor
• Ability to learn and use specialized tools, equipment or software related to business needs
• Ability to communicate effectively and employ positive communication skills in all settings/mediums
• Ability to maintain confidentiality regarding school system business
• Ability to take initiative, work independently, and exercise sound judgement

Education and Experience

• High School diploma or equivalent required
• Clerical or administrative office support experience preferred
• Equivalent combination of education and experience

Special Requirements

• Possess and maintain a valid Driver's License or ability to provide own transportation
• Travel to school district buildings and professional meetings

# of Jobs 1.00

Term 12 Month

Additional Job Information

Physical Requirements/Working Conditions

• Work requires the occasional exertion of up to ten pounds of force
• Work regularly requires the exchange of accurate and detailed information through oral and written communication
• Constantly operates a computer and other office business equipment
• Ability to remain in stationary position for required meetings/work
• Ability to move to other work locations
• Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities
• Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications
• Work requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technology
• Work occasionally requires exposure to outdoor weather conditions
• Work is generally in a moderately noisy location (e.g., business office, light traffic)
• Requires the ability to deal with people beyond giving and receiving instructions
• Must be adaptable to performing under mild to high levels of stress

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