Administrative Coordinator

Description

POSITION SUMMARY: The Administrative Coordinator serves as support to the Director of Planned Giving/Foundation of the Diocese of Charlotte and staff for the Office of Development.

This position requires a professional who can work independently, communicate well with donors, and can successfully work in a fast-paced environment that requires multitasking. Possess demonstrated ability to work in a non-profit or church-related environment. Maintain confidentiality of donor records, diocesan and foundation records, and other materials.

KEY RESPONSIBILITIES:

Administration of endowment funds, including documentation for all additions and distributions, as well as quarterly statement mailings.

• Conduct research and compile information on existing and prospective planned giving donors to the diocese, Foundation, Catholic schools, or Catholic Charities.
• Perform records management in Raiser’s Edge.
• Assist with materials and mailings as they relate to Foundation board meetings, estate planning seminars, parish planned giving committees, and other meetings of value.
• Maintains and updates endowment agreements and any other documentation related to Foundation endowments or donor files.
• Assist with requests for more planned giving information from donors and prospective donors, documenting in Raiser’s Edge.
• Provide development support by researching and solving problematic gift transactions, answering donor inquiries, and completing donor acknowledgment letters.
• Assist with communication/marketing tasks that include proofreading and creating/editing presentations.
• Support donor event preparations.
• Performs other duties as assigned.

This Administrative Coordinator position for the Development Office of the Roman Catholic Diocese of Charlotte will be a full-time, 40 hrs/wk, non-exempt position.

Requirements

POSITION REQUIREMENTS:

Education, Experience, and

Skills:

• Associate degree
• Three (3) years’ experience in administrative support
• Ability to maintain confidential information and donor data
• Proficiency in Microsoft Office Suite and Teams
• Solid planning and organizational skills
• Ability to work both independently and as part of a larger team
• Strong written and oral communication skills

PREFERRED EDUCATION, EXPERIENCE, AND

SKILLS:

• Bachelor’s degree
• Proficient in Raiser’s Edge/Blackbaud/Target Analytics/NXT

WORKING ENVIRONMENT: Primarily assigned to the high-energy Development Office suite at the Pastoral Center in Charlotte; may occasionally have to visit a parish. Office hours are 9:00 a.m. – 5 p.m., Monday through Friday.