Administrative Coordinator

Position Summary

The Administrative Coordinator is responsible for supporting the day‑to‑day operations of a busy corporate office. This role works closely with leadership, property management, service teams, technicians, and subcontractors to help ensure efficient, accurate, and timely administrative processes across the organization.

Administrative Coordinator - 50K

• Answer phone calls and emails, providing information or routing inquiries as needed
• Schedule corrective and preventive maintenance work orders
• Reconcile monthly expense reports for Maintenance Technicians and submit for approval and payment
• Assist the Service Coordinator with various operational tasks
• Order and pick up supplies and materials
• Prepare reports and spreadsheets as required
• Maintain accurate property and facility data within internal shared drives
• Prepare invoices for non‑standard services
• Submit uniform orders for new hires and seasonal needs
• Maintain organization and inventory for common areas (kitchen, lobby, conference rooms, etc.)
• Assist with proposals and presentation preparation
• Coordinate travel arrangements for leadership as needed
• Generate weekly work order status reports for management
• Adjust schedules and priorities daily based on emergencies or work delays
• Prepare required monthly facility reports and additional reporting as requested
• Enter and retrieve data within database systems
• Communicate updates related to on‑call schedules, property changes, and service needs

• Oversee administrative‑level reporting and tracking
• Support Service Coordinators across the full portfolio
• Conduct meetings with Maintenance Technicians and Service Coordinators to ensure system accuracy and consistency
• Set up and manage vendor information
• Assign and submit service requests as needed
• Verify work orders for all property locations
• Verify and process client invoicing for service work

• Support Property/Facility and Operations Managers with various administrative tasks
• Perform other duties as assigned

• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook
• Clear and concise written and verbal communication skills
• 1+ year of experience in an administrative support role or a combination of education and experience that provides the required skills

• Ability to operate copiers, printers, fax machines, and standard office equipment

• High school diploma or equivalent
• 1-3 years of relevant administrative experience
• Valid driver's license

• Associate or bachelor's degree

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)