Office & Operations Manager – Design Bar

Office & Operations Manager – Design Bar

January 30, 2026

DESIGNBAR Creative Interiors is seeking a highly capable Office & Operations Manager who thrives at the intersection of systems, people, and execution. This role is the operational backbone of the firm—ensuring financial processes, internal workflows, and day-to-day logistics run smoothly, intelligently, and with foresight. This is not a traditional admin role. We’re looking for someone who thinks proactively, embraces automation and AI tools, and actively helps modernize how a design studio operates.

• Employment Type:
  
  Part-time (20–40 hours/week), hybrid (Charlotte-based)
• Structure:
  Starting part-time or contract-to-hire, with potential to move full-time
• Compensation:
  Hourly for the first 3–6 months, with potential transition to salaried role with benefits based on performance
• Reports To:
  
  Principal & Chief Creative Officer
• Growth Opportunity:
  Significant opportunity to grow with the firm and expand responsibility over time

• Manage day-to-day business operations including billing, expenses, vendor payments, and internal workflows
• Maintain operational calendars, deadlines, and compliance items
• Oversee onboarding/offboarding processes and internal documentation
• Support leadership with operational insights and process improvements

• Coordinate payroll inputs, timesheets, reimbursements, and reporting
• Maintain accurate records for financial tracking and audits
• Liaise with CPA/bookkeeping partners on categorization, sales tax, and reporting
• Monitor cash-flow-related admin tasks and flag risks early

• Maintain and optimize internal tools (project management, payroll, document systems)
• Introduce and manage AI-assisted workflows for admin, reporting, scheduling, and documentation
  
  Identify inefficiencies and propose smarter, automated solutions
• Ensure team adoption of systems through training and clear SOPs

• Manage office logistics, vendors, supplies, and hybrid work coordination
• Support internal communications and team rhythms
• Organize team meetings, retreats, and special initiatives
• Serve as a calm, organized point of contact internally and externally

• Support website updates, Linked In activity, and internal marketing coordination
• Represent the firm at select industry events when appropriate

• Bachelor’s degree in business management, operations, communications, or a related field

• 3–5+ years of experience in operations, office management, or organizational management
• Strong financial literacy required
• Experience in Interior Design, Architecture, Construction, or Engineering environments is a plus

• Proficiency in Microsoft Office
• Experience with project management platforms, accounting interfaces (e.g. Quick Books), and email management tools
• Familiarity with payroll software or payroll interfaces is a plus

• Exceptional written and verbal communication skills
• Highly organized, reliable, and discreet with sensitive financial information
• Proven ability to manage multiple priorities and meet deadlines
• Comfortable working independently while collaborating closely with leadership and creative teams

• Forward-thinking and genuinely curious about AI, automation, and smarter systems
• Flexible, solutions-oriented, and energized by improving how things work

Please send:

• Your resume
• A short written response (1–2 pages max) answering this prompt: "Walk us through a moment when you saw operational chaos, friction, or inefficiency—and how you redesigned the system behind it. What did you notice, what did you change, and what improved as a result?"

Send to  with the subject line:
Office & Operations Manager – [Your Name]

If this question excites you, you’re our person