Executive Assistant - Human Resources and Legal

Description:
Are you curious about solving complex business challenges for a leading convenience retailer? Do you have a passion for cross functional collaboration? Then you may be the perfect addition to our team!

EG Group, is the parent company of EG America, one of the fastest-growing convenience store retailers in the United States. We are committed to becoming America's #1 'one-stop' destination. The business has an established pedigree of delivering excellent fuel, grocery and merchandise, and food service. The Executive Assistant will support executives in our recently established global HQ in Charlotte, NC.

What We Offer:

• Competitive Wages
• Work today, get paid tomorrow through our earned wage access program*
• Paid Time Off
• Medical/Health/Dental Coverage
• 401K with Company Match
• Team Member Discounts
• Tuition Reimbursement
• Employee Assistance Program
• Health Savings Account
• Company Spirit Days
• Employee recognition and awards
• And much more!

Position Summary:

The Executive Assistant will spend approximately 50% of their time supporting the Chief Legal Officer and Chief Human Resource Officer in all day-to-day scheduling/calendar management, drafting correspondence, meeting preparation and maintaining/organizing all confidential files. The remaining time will be spent supporting all members of the department by assisting on projects and department initiatives, tracking projects using Excel, and researching and collecting documents for various projects.

This position is critical to the success of remaining on track with department goals and meeting project deadlines within the department

Responsibilities:

Proactive calendar management for executive's calendar and contacts

Act as the liaison between the CLO, CHRO and the Managers for scheduling meetings with internal and external attendees

Type and distribute meeting notes and draft letters, mail, and email correspondence

Arrange travel, answer phones and take and relay voice mail and email messages

Prepare and maintain expense reports, including coding, providing receipts

Assist with On-boarding employees, receiving laptops, software, etc.

Managing supplies

Invoice coding

Create/Maintain Team Organization Charts

Organize, coordinate and budget for departmental outings/events

Assist with budget activities and meeting scheduling

Expenses, travel, filing, presentation preparation and copying, as needed

Preparation of Quarterly Board of Directors material

Provide back up to other Executive Assistants, when needed

Meeting coordination and support department communications

Develop and manage Excel spreadsheets for tracking projects (including graphics, pivot tables and formulas)

Support the teams through research and documentation collection for projects

Create and revise PowerPoint presentations with graphics and animation

Run monthly departmental expense reports

Attend and assist with preparation for internal meetings

Working Relationships:

All departments within Legal/HR and other internal departments. External relationships include Banks and Auditors for facilitation of meetings.

Requirements:
Minimum Education: Associate's Degree

Preferred Education: Bachelor's Degree

Minimum Experience: 5 years of Executive Assistant experience

Preferred Experience: Customer service experience a plus.

Licenses/Certifications: N/A

Soft Skills:

• Ability to communicate effectively with employees, customers and clients.
• Proven self-starter and problem-solver with a high attention to detail.
• Must be proactive and exhibit a calm, pleasant, and professional demeanor.
• Excellent organizational, time management, and project management skills.
• Excellent verbal and written communication skills.
• Must establish a wide range of productive working relationships across the organization and with the other executive assistants.
• Highly proficient in Microsoft Office tools, including Outlook, Word, Excel and Power Point.
• Adobe Acrobat experience a plus.
• Concur experience a plus.

Travel: 0-5%

Hours & Conditions: Full-time. Typical hours are 8:00AM-5:00PM

Physical Requirements:
Ability to maneuver and regularly lift and or move up to 10 pounds, frequently lift and/or move up to 25 pounds.