Executive Assistant & Vendor Coordinator

Why Deephaven Mortgage?

Deephaven Mortgage has been a pioneer and leader in non-QM since our origin in 2012. Our longevity and strength in the non-QM space has allowed a significant number of borrowers to achieve home ownership who otherwise would not have under traditional requirements. Deephaven champions mortgage borrowers whose independence, entrepreneurial drive and determination are often the very reason they cannot qualify for a traditional loan.

We continuously and responsibly innovate new mortgage products and programs that put home ownership within reach of millions of borrowers and investors that need and deserve financing through lending ingenuity that is supported by common-sense underwriting.

Deephaven is comprised of two lending platforms. Our wholesale channel offers loans through a network of over 1,000 independent mortgage brokers. Our correspondent channel buys loans from over 200 correspondent partners.

Deephaven's headquarters are in Charlotte, North Carolina. To learn more about our innovative loan solutions please visit  or email us at

Job Overview

The Executive Assistant & Vendor Coordinator is a dual role position, providing high-level administrative and project support to the General Counsel and leading the Vendor Management program in collaboration with executives and other stakeholders across the organization. This individual will serve as a trusted partner, ensuring the Legal department operates efficiently, maintaining confidentiality in sensitive matters, and supporting vendor relationships to drive compliance, cost-efficiency, and operational excellence.

This individual will act as a trusted partner who helps keep the Legal team organized and running smoothly while building strong working relationships with internal teams and external service providers. The ideal candidate is proactive, polished, detail-oriented, and comfortable balancing multiple priorities in a fast-paced environment.

Legal experience is not required
. We are seeking a capable professional who demonstrates strong judgment, discretion, and organization, and who is interested in developing vendor coordination and operational skills over time.

This position is full-time and based in the office in the Ballantyne area of Charlotte, NC.

What You'll Do

Executive Assistant Responsibilities

• Provide administrative support to the General Counsel and Legal/Compliance teams including calendar coordination, meeting preparation, and managing an email inbox for communications support
• Anticipate scheduling needs, prioritize requests, and resolve conflicts proactively
• Serve as a liaison between leadership and internal/external stakeholders
• Draft, edit, and format documents, presentations, and correspondence
• Support preparation for board and committee meetings and Legal team initiatives
• Handle sensitive information with professionalism and discretion
• Coordinate third-party information requests and documentation gathering
• Manage travel arrangements and expense reporting

Vendor Coordination Responsibilities

• Serve as a primary contact for vendors and service providers
• Coordinate vendor onboarding and documentation collection
• Maintain vendor information within internal systems and track workflow progress
• Partner with Finance, Legal, and business teams to support vendor setup and renewals
• Monitor contract dates, renewals, and service tracking
• Assist with vendor communications and pricing discussions
• Maintain organized vendor records and repository documentation

General Administrative Support

• Support office coordination activities as needed
• Assist with meeting logistics, hospitality arrangements, and event coordination
• Provide support to additional leaders when appropriate
• Contribute to cross-functional initiatives involving Legal or vendor coordination

What We Need

• 3+ years of experience supporting senior leaders or working in administrative or operations coordination roles
• Exposure to legal, finance, or regulated environments is helpful but not required
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Comfort learning internal platforms and workflow tools
• Excellent organizational and prioritization skills
• Strong written and…