Office Manager​/Bookkeeper

Job Description:

Project Accountant

The Specialized Recruiting Group is hiring a Project Accountant for a construction firm client of ours in Charlotte. Please see the full job description below and apply/reach out if interested!

This position serves as the operational backbone and cultural leader of the organization. This role ensures the office runs efficiently, supports leadership, develops internal administrative staff, and upholds a professional, service‑oriented environment. The ideal candidate is proactive, accountable, and skilled at keeping people, systems, and operations aligned.

• Serve as the primary point of communication between leadership, project management, sales, and accounting.
• Coordinate meetings, maintain calendars, and manage daily office workflows.
• Ensure timely submission of internal and external paperwork (COIs, W9s, reports).
• Prepare monthly financial summaries and internal reporting (CBUSA, BTA).
• Hire, onboard, and train administrative team members as the business scales.
• Provide oversight for Accounts Payable, Accounts Receivable, and Operations Coordinator roles.
• Establish clear expectations, accountability, and performance standards.

• Lead culture-building efforts, team communication, and internal engagement.
• Plan company events, team-building activities, and community service initiatives.
• Champion a positive, service-first office environment.

• Manage executive inboxes, calendars, communication, and priorities.
• Support leadership with confidential initiatives and special projects.
• Maintain organized documentation and follow-up systems.
• Process invoices, expenses, and payments (Quick Books & Buildertrend).
• Track project costs, client payments, and maintain clean financial records.
• Support audits, reconciliations, 1099s, and compliance requirements.

• Prepare recurring reports (BTA, CBUSA, NCHBA, cash flow, builder’s risk).
• Support insurance audits, monthly reconciliations, and annual reporting.
• Maintain documentation standards and ensure compliance across operations.
• Oversee office maintenance, supplies, vendor relationships, and service providers.
• Ensure the workspace reflects a professional, polished environment.

• 5+ years of administrative, operations, or office leadership experience (construction/design‑build preferred).
• Proficient in Quick Books, Buildertrend, and Google/Microsoft Office.
• Experience hiring, training, and managing administrative staff.
• Strong financial literacy and comfort with reporting and reconciliations.
• Skilled in developing SOPs and managing recurring operational workflows.

• Highly organized, proactive, and calm under pressure.
• Strong communicator with excellent judgment and discretion.
• Service‑minded, people‑focused, and committed to supporting team success.
• Able to hold others accountable while maintaining a positive