Executive Administrative Assistant

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Hendrick Automotive Group - HICtime type:
Full time posted on:
Posted Todayjob requisition :
R-79086

Hendrick Automotive Group - HIC

Location:

6030 East Independence Blvd, Charlotte, North Carolina 28212
* Hendrick Automotive Group is seeking a highly organized and detail-oriented Administrative Assistant to join our VP of Dealership Accounting and Consolidated Accounting Office Onsite in Charlotte, NC!
* The Administrative Assistant plays a crucial role in supporting our VP of Dealership and the operations of the Charlotte Consolidate Accounting Office and this position combines a variety of administrative, secretarial, and meeting coordination responsibilities, providing essential support to our VP and the team ensuring smooth day-to-day operations.
*
* Schedule:

*** Full Time Business Hours (Monday to Friday 8:00am to 5:00pm)
** Pay Range:*** $28.50- 30.50 per hour (Based on experience)
*
* Job Responsibilities:

**** Administrative & Organizational

Skills:

*** Manage complex calendars, scheduling, and meeting coordination across multiple time zones
* Book travel arrangements including flights, hotels, and ground transportation
* Prepare and organize expense reports and reconcile receipts. This would be using both Concur and paper expense reports using Hendrick Policies.
* Maintain organized filing systems, both digital and physical. We use the Box Application for most of our filing procedures.
* Preparing and maintaining policy, project and presentation books. We do bind our books, and this will be the responsibility of the candidate.
** Communication

Skills:

*** Draft, proofread, and send professional correspondence
* Screen and manage phone calls and meeting requests. We do not share our emails, just calendars.
* Communicate clearly and professionally at all levels of an organization and external relationships
** Technical Proficiency:
*** Advanced skills in Microsoft Word, Excel, and Power Point
* Familiarity with video conferencing tools (Zoom, Teams, etc.)
* Ability to learn new software and internal systems
* Experience with project management tools is a plus
** Interpersonal & Professional Qualities:
*** High level of discretion and confidentiality
* Ability to work independently with minimal supervision
* Strong problem-solving and decision-making skills
* Calm and composed under pressure in a fast-paced environment
* Adaptable and flexible when priorities shift quickly
** Project & Office Support:
*** Coordinate special projects and track deadlines
* Support office operations and team administrative needs
* Prepare agendas, take meeting minutes, and follow up on action items
* Manage relationships with vendors and external partners
** Other Duties as Assigned:
*** Perform any additional administrative or coordination tasks as needed to support the growth and efficiency of our VP and Accounting office.
* Maintains CSI at or above Company standards
* Maintains an organized, clean and safe work area
* Participates in required training
* Records all hours worked accurately in company timekeeping system
* Follows Safeguards rules and regulations.
* Demonstrates the Company’s Core Values
* Complies with Company policies and procedures
* Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.
** Benefits:
*** Paid Medical- NO COST Employee Healthcare and Prescription Plan
* Dental, Vision Insurance
* Paid Time Off, Holiday, and Sick Pay
* NO COST Employee Assistance Program
* Short-Term & Long-Term Disability, Life Insurance
* Rewarding performance-based pay plans
* Tuition Reimbursement Program
* 401(k) with Company Match
* Largest privately owned auto group in the country, GREAT career growth potential
* Employee Discounts
* Clean State of the art facilities
* Hendrick Automotive Group is a back-to-back winner of Automotive News's Best Dealerships to Work For Award
* Successful Team approach with Doing Business the Right Way Focus
* Largest privately owned auto group in the country- great career growth potential!
*
* Qualifications:

*** Associates Degree, Bachelors or equivalent.
* 3-5 years’ experience in executive administrative assistant ideally in a business or professional services environment.
* Advanced proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
** Skills
* ** Proven experience in administrative in a fast-paced environment with the ability to adapt to shifting meeting schedules and evolving processes.
* Strong organizational skills with the ability to manage multiple tasks simultaneously.
* Excellent verbal and written communication skills.
* Ability to work independently and as part of a team.
* A positive, proactive, and flexible attitude toward work.
* Demonstrate leadership and public speaking skills.
* Problem solving
* Customer Service, Typing, Phone Handling, Reporting skills, Data Entry, Organization.

This job description in no way states or implies that these are the only duties and…