Office Administrator

A growing global manufacturer of specialty ingredients used in health, beauty, and wellness products is seeking a professional, organized, and proactive Office Administrator to support its Charlotte, NC site. This individual will serve as the primary point of contact for the location and play a key role in ensuring smooth day-to-day office and facility operations.

• Serve as the primary contact for the Charlotte office location
• Manage visitor check-in, guest flow, and site communications
• Coordinate facility access (badges/fobs) with Security and IT
• Maintain service contracts and oversee vendor scheduling (janitorial, waste, pest control, equipment servicing, etc.)
• Track vendor performance and elevate service issues as needed
• Maintain office inventory (supplies, PPE, safety equipment, refreshments)
• Coordinate shipping and receiving activities for the office
• Review and approve basic facility-related invoices before submitting to Finance
• Identify process improvements to streamline purchasing and ordering
  
  Provide clerical and administrative support to site teams (EHS, Engineering, HR, QC, etc.)
• Coordinate on-site events, employee engagement activities (quarterly onsite & offsite), and community outreach initiatives
• Support internal communications and announcements
• Oversee recycling and waste reduction initiatives aligned with sustainability goals

• Minimum 3+ years of administrative or clerical experience
• Strong knowledge of office management procedures
• Excellent verbal and written communication skills
• Strong organizational, multitasking, and time management skills
• High attention to detail and problem-solving ability
• Proficiency in Microsoft Office Suite
• Ability to maintain confidentiality and professionalism in a fast-paced environment

• Bachelor’s degree in Business Administration or related field
• Experience with purchasing systems or ERP platforms
• Experience supporting a manufacturing, industrial, or multi-functional site environment
• Office environment adjacent to a chemical manufacturing facility
• Primarily desk-based with prolonged computer use
• Fast-paced, team-oriented site

• Eligible for up to 2 days/week remote after 6 months
• * Eligibility based on performance, role requirements, and leadership approval*

• Opportunity to support a collaborative, cross-functional manufacturing site
• High-visibility role with impact on daily operations and employee engagement
• Stable, growing organization within the personal care and specialty chemical industry
• Commitment to sustainability and community engagement