Executive Administrative Assistant

Hendrick Automotive Group - HIC

Location:

6030 East Independence Blvd, Charlotte, North Carolina 28212

Hendrick Automotive Group is seeking a highly organized and detail-oriented Administrative Assistant to join our VP of Dealership Accounting and Consolidated Accounting Office Onsite in Charlotte, NC!

The Administrative Assistant plays a crucial role in supporting our VP of Dealership and the operations of the Charlotte Consolidate Accounting Office and this position combines a variety of administrative, secretarial, and meeting coordination responsibilities, providing essential support to our VP and the team ensuring smooth day-to-day operations.

• Full Time Business Hours (Monday to Friday 8:00am to 5:00pm)

• $28.50- 30.50 per hour (Based on experience)

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones
• Book travel arrangements including flights, hotels, and ground transportation
• Prepare and organize expense reports and reconcile receipts. This would be using both Concur and paper expense reports using Hendrick Policies.
• Maintain organized filing systems, both digital and physical. We use the Box Application for most of our filing procedures.
• Preparing and maintaining policy, project and presentation books. We do bind our books, and this will be the responsibility of the candidate.

• Draft, proofread, and send professional correspondence
• Screen and manage phone calls and meeting requests. We do not share our emails, just calendars.
• Communicate clearly and professionally at all levels of an organization and external relationships

• Advanced skills in Microsoft Word, Excel, and Power Point
• Familiarity with video conferencing tools (Zoom, Teams, etc.)
• Ability to learn new software and internal systems
• Experience with project management tools is a plus

• High level of discretion and confidentiality
• Ability to work independently with minimal supervision
• Strong problem-solving and decision-making skills
• Calm and composed under pressure in a fast-paced environment
• Adaptable and flexible when priorities shift quickly

• Coordinate special projects and track deadlines
• Support office operations and team administrative needs
• Prepare agendas, take meeting minutes, and follow up on action items
• Manage relationships with vendors and external partners

• Perform any additional administrative or coordination tasks as needed to support the growth and efficiency of our VP and Accounting office.
• Maintains CSI at or above Company standards
• Maintains an organized, clean and safe work area
• Participates in required training
• Records all hours worked accurately in company timekeeping system
• Follows Safeguards rules and regulations.
• Demonstrates the Company’s Core Values
• Complies with Company policies and procedures
• Observes all Federal, State, Local and Company safety rules and regulations in the performance of duties.

• Paid Medical- NO COST Employee Healthcare and Prescription Plan
• Dental, Vision Insurance
• Paid Time Off, Holiday, and Sick Pay
• NO COST Employee Assistance Program
• Short-Term & Long-Term Disability, Life Insurance
• Rewarding performance-based pay plans
• Tuition Reimbursement Program
• 401(k) with Company Match
• Largest privately owned auto group in the country, GREAT career growth potential
• Employee Discounts
• Clean State of the art facilities
• Hendrick Automotive Group is a back-to-back winner of Automotive News's Best Dealerships to Work For Award
• Successful Team approach with Doing Business the Right Way Focus
• Largest privately owned auto group in the country- great career growth potential!

• Associates Degree, Bachelors or equivalent.
• 3-5 years’ experience in executive administrative assistant ideally in a business or professional services environment.
• Advanced proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Proven experience in administrative in a fast-paced environment with the ability to adapt to shifting meeting schedules and evolving processes.
• Strong organizational…