Senior Administrative Coordinator

HDR is seeking a dynamic new member for our administrative team in the Charlotte, NC office. This role supports engineering professionals by managing project documentation and providing general office support.

• Format, edit, and compile complex project‑related documents such as construction specifications, technical reports, and memos.
• Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence.
• Type, revise, and combine materials such as correspondence, reports, spreadsheets, meeting minutes, technical material, numerical data, and tabular information from rough drafts, corrected copy or previous versions.
• Ensure deliverables are clear, concise, well organized, and accurate.
• Ensure compliance with corporate branding and template standards as well as client standards and expectations.
• Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies.
• Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous task/project requests.
• Work under minimal supervision and meet compressed deadlines.

Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee‑owned culture.

• Bachelor’s Degree in a related field.
• 6–10 years of related experience.
• Prior experience in construction or A/E industry.
• Advanced Outlook, MS Word, and Excel skills.
• Proficiency with PDF creation software desired (Bluebeam or Adobe Acrobat).
• Proficiency with Adobe Creative Suite software desired.
• Experience with Visi Specs, Specs Intact or similar software preferred.
• Committed to excellence in professionalism and customer service.
• Excellent verbal and written communication, including grammar, punctuation, proofreading, spelling, and telephone skills.

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 3 years of related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee‑owned culture is a must.

• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast‑paced environment.
• Self‑motivated, well‑organized and detail‑oriented.
• Ability to handle confidential information.
• Familiarity with Vibe coding macros.
• Local candidates preferred.

Location:

Charlotte, NC.

Schedule:

Full‑time.

HDR is an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest, and conviction records.