Administrative Assistant

Allana Buick & Bers is a multi-disciplinary architectural, engineering and construction firm. We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities, particularly making travel, and meeting arrangements, preparing reports, and maintaining appropriate filing systems.

You will have to ensure the efficient and smooth day-to-day operation of our Charlotte office.

• Arrange events, appointments and travel
• Manage phone calls and correspondence (including email, memos, letters, faxes and forms)
• Attend meetings and take detailed minutes
• Participate in the preparation of regularly scheduled reports
• Organize contact lists and filing systems
• Meet and support visitors
• Help clients and company representatives contact each other
• Review and update office policies and procedures
• Monitor office supplies and research new deals and suppliers
• Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

• Experience with office management systems and procedures, as well as with office equipment, such as printers and fax machines
• Excellent oral and written communication skills and ability to organize your work using tools, like MS Excel and office equipment
• Good practical experience with MS Office
• Strong time management and problem-solving skills with the ability to prioritize work
• Outstanding written and verbal communication skills, with close attention to detail
• Strong organizational skills with the ability to multi-task
• Associate's degree in related field preferred; additional qualification as an Administrative Assistant or a Secretary will be a bonus

• Excellent Medical, Dental and Vision coverage for employees and dependents
• 401(k), employee matching
• Paid Vacation and Sick Time
• 9 Paid Holidays
• Company-paid life, AD&D, and disability insurance
• Flexible Spending Account
• Professional Development Opportunities
• Complimentary membership at Costco and 24-Hour Fitness

We are an equal opportunity employer and encourage diversity.