Executive Assistant

Description

Position Summary:

The Executive Assistant serves as a trusted partner to the President, providing high-level support while ensuring the efficient day-to-day operation of the corporate office. This role requires exceptional professionalism, sound judgment, confidentiality, and the ability to anticipate needs in a fast-paced, dynamic environment.

In addition to supporting the President, the Executive Assistant provides administrative assistance to members of the Executive Leadership Team as needed and serves as the primary Office Manager for the Charlotte headquarters. Success in this role requires outstanding organizational skills, strong attention to detail, technical proficiency, and the ability to build collaborative relationships across all levels of the organization.

Key Responsibilities:

Executive Support

* Manage the President's calendar, prioritizing meetings, travel, and business commitments to maximize efficiency.

* Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.

* Prepare meeting agendas, presentation materials, reports, correspondence, and executive communications.

* Screen and prioritize requests, exercising sound judgment regarding urgency and appropriate action.

* Serve as a liaison between the President and internal and external stakeholders.

* Track key action items and follow up to ensure timely completion.

* Support executive meetings, leadership offsites, and company events as required.

* Handle highly confidential information with the utmost discretion and professionalism.

Executive Leadership Support

* Provide administrative support to members of the Executive Leadership Team as business needs require.

* Coordinate executive meetings, conference calls, and cross-functional initiatives.

* Assist with preparation of reports, presentations, meeting materials, and special projects.

* Help ensure effective communication and collaboration among executive leaders.

Office Management

* Serve as the primary Office Manager for the Charlotte headquarters.

* Coordinate office operations to maintain a professional, organized, and welcoming workplace.

* Manage office vendors, supplies, equipment, and service providers.

* Coordinate office events, employee meetings, celebrations, and visitor logistics.

* Support workspace planning and office organization initiatives.

* Partner with HR, IT, Ops, and Finance to ensure smooth daily operations.

Project & Administrative Support

* Coordinate special projects and company initiatives on behalf of the President.

* Prepare reports, spreadsheets, dashboards, and presentations using Microsoft Office and other business applications.

* Maintain organized electronic and physical filing systems.

* Recommend and implement process improvements that increase efficiency and effectiveness.

* Assist with budgeting, purchase requests, and invoice processing as assigned.

Core Competencies

* Executive Presence

* Absolute Confidentiality and Integrity

* Professionalism

* Organization and Attention to Detail

* Sound Judgment and Decision-Making

* Initiative and Proactive Problem Solving

* Adaptability and Flexibility

* Cross-Functional Collaboration

* Communication Excellence

* Technical Proficiency

* Time Management and Prioritization

* Customer Service Orientation

Working Relationships

This position reports directly to the President and works closely with the Executive Leadership Team, managers, employees, customers, vendors, and external business partners. The ability to establish credibility, build trust, and maintain productive working relationships throughout the organization is essential.

What Success Looks Like

* Anticipates executive needs before they arise.

* Maintains complete confidentiality and earns the trust of executive leadership.

* Keeps the President organized, informed, and focused on strategic priorities.

* Creates a professional and efficient office environment.

* Builds strong collaborative relationships across all departments.

* Demonstrates flexibility, composure, and sound judgment in a fast-paced environment.

* Continuously identifies opportunities to improve processes and administrative efficiency.

Working Conditions:

* This is an on-site position based at the corporate office.

* Must be able to occasionally lift up to 20 lbs. and manage physical office setup for meetings/events.

* May require limited travel for company events or trade shows.

Equal Employment Opportunity Statement

Caesarstone US is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or veteran status, in compliance with all applicable federal, state, and local laws. This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence,…