Office Engagement Coordinator

• Oversee daily office operations, including vendor relationships, supply management, and facilities coordination.
• Manage budgets and expenditures related to office supplies, equipment, and administrative needs.
• Support logistics for meetings, visitors, and events to ensure a professional and welcoming environment.
• Partner with the Office Executive to ensure operational efficiency and compliance with company policies.
• Plan and execute office and regional engagement events such as celebrations, wellness activities, recognition programs, and team-building events.
• Partner with People Ops to implement initiatives that foster culture, inclusion, and collaboration.
• Serve as a visible culture ambassador, building relationships across teams and ensuring Gray’s values are reflected in the daily office environment.
• Gather feedback from team members and share insights with the Manager, Team Member & Community Engagement to improve engagement programming.
• Coordinate local community service and volunteer opportunities for team members aligned with Gray’s values and partnerships.
• Coordinate local office initiatives within the community and partner with local organizations to extend Gray’s brand and impact.
• Support company-wide talent outreach programs such as internship activities, ACE program events, and career fairs.
• Collaborate with the People Ops and other regional offices to align local programs with enterprise strategies and share best practices.
• Partner with local leaders to support recruiting activities, intern programs, and initiatives that strengthen office culture.
• Other duties as assigned.

• Bachelor’s degree and 3+ years of experience in office management, engagement, or event coordination roles; or equivalent combination of education and experience.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to collaborate across multiple teams and levels of leadership.
• Demonstrates professionalism, integrity, and genuine care in every interaction; maintaining confidentiality and discretion when supporting team members and handling sensitive information.
• Demonstrated ability to plan and execute events, manage vendors, and handle budgets.

Demonstrates expertise in office management, event coordination, and budget management while fostering a collaborative and inclusive workplace culture. Proven ability to execute engagement initiatives and build relationships across teams to enhance organizational effectiveness.

• Bachelor’s Degree