Administrative Assistant 2

Job Summary

Provides administrative support to the assigned organization using standard office equipment, corporate systems, processes, policies and procedures. Performs document/procedure preparation, record keeping, organizing and distributing mail and file maintenance.

• Composes correspondence and reports. Proofs and edits documents as necessary.
• Schedules appointments and meetings.
• Prepares meeting minutes, action logs, letters and other types of written material.
• Orders office and administrative supplies and maintains purchasing card account.
• Answers telephone and directs incoming calls.
• Completes word processing for projects, including specifications, reports, white papers and calculations.
• Maintains calendar for and arranges meeting facilities.
• Arranges travel, prepares itineraries, trip files and expense reports.
• Creates databases and spreadsheets as required.
• Processes purchase requisitions, reviews and submits invoices for payment, and performs similar corporate processes, as needed.
• Performs setup for visitor/customer visits and plans special events as directed by management.
• Supports a large organization or department, or one member of senior management and their department(s).
• Responsible for some confidential and time sensitive material.
• Performs other duties as assigned.

• High School diploma or GED

• None required

• A minimum of 4 years administrative/clerical experience

• None

• Strong multitasking skills
• Strong time management skills
• Advanced computer skills, including Microsoft Office
• Strong written and verbal communication skills
• Ability to prioritize workload

• Ability to carry and handle up to 25 pounds; reach below shoulder
• Ability to use hands to accomplish tasks as assigned
• Ability to sit, stand, and walk
• Ability to perform highly repetitive motions with fingers, hands, wrists, and shoulders
• Ability to effectively communicate; pass audiogram in hearing conservation program as required by location
• Basic computer skills
• Ability to work inside an office
• Ability to work alone, work with others, and interact with the public
• Ability to perform under deadline pressure

Energy Solutions is an Equal Opportunity Employer
. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.