Administrative Coordinator Job in Charlotte, NC

Administrative Coordinator

We are looking for an Administrative Coordinator to support daily office operations and create a detail-oriented, welcoming experience for employees, visitors, and business partners in Charlotte, North Carolina. This contract position with the potential to become permanent is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes coordination, while keeping schedules, communications, and administrative tasks running smoothly. The role will work closely with leadership and internal teams to ensure the office remains organized, responsive, and prepared for meetings, travel, and special events.

Responsibilities:

• Welcome guests, clients, and vendors with courtesy and help ensure a positive experience from arrival through departure.
• Arrange business travel for team members and leaders, including transportation, lodging, and detailed itineraries.
• Oversee meeting spaces and maintain office calendars to support efficient scheduling and room usage.
• Assist in organizing client visits, product demonstrations, open houses, and other company-sponsored events.
• Provide day-to-day administrative support for managers and leadership, including document preparation and general coordination.
• Monitor office supply levels, place orders with vendors, and help maintain uninterrupted workplace operations.
• Receive, sort, and distribute mail, packages, and deliveries in a timely and accurate manner.
• Prepare reports, presentations, and written correspondence while maintaining organized records and office documentation.
• Partner with the Office Manager and Technical Support team to keep administrative processes and the workplace environment running effectively.