Administrative Specialist II - PT

Job Title

Performs a variety of complex administrative and technical tasks including collecting and summarizing data, managing databases and editing reports.

1. Collects and summarizes research data for reports; coordinates preparation of reports; reviews for accuracy; makes any necessary edits.

2. Organizes and prepares annual data; collects and summarizes data for end-users; answers data-related inquiries.

3. Prepares and maintains computer databases; maintains files of raw data used in preparing reports.

4. Reviews figures after entered into databases; makes any necessary adjustments.

5. Responds to any inquiries that the external constituencies might have regarding reports.

6. Coordinates activities; ensures smooth flow of operations; recommends improvements in policies and procedures.

7. Establishes schedules and assigns project tasks; monitors projects to ensure deadlines are met; reviews completed tasks and ensures that any necessary corrections are made.

8. Uses software to maintain databases and create presentations. Assists with focus group setups and telephone follow-up.

9. Performs other departmental administrative duties as assigned.

High School Diploma or GED and completion of 36 semester units of college-level coursework from a regionally accredited institution; or a High School Diploma or GED and 2 years of full-time work experience in an administrative or administrative support role; or a combination of education and work experience, as stated, totaling 2 years.

Knowledge, Skills, Abilities, and Worker Characteristics:
• Knowledge of rules, regulations, and procedures related to state reporting
• Ability to work independently
• Ability to analyze problems and identify solutions
• Ability to work collaboratively with faculty and staff from other units across the College
• Moderate to advanced research and technology skills

Working Conditions:

Typical office environment.