Deputy Register of Deeds

Mecklenburg County Job Opportunity

At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture, and technology to become the best version of you. We're counting on your unique voice and perspective to help Mecklenburg County become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Hiring Range: $43,084.00 - $53,855.00 This is a non-exempt (hourly) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant's salary history and qualifications in comparison to the market rate and requirements for the job.

Performs routine work by assisting the public with forms, data and processes on the filing, retention, and retrieval of documents and information. This position, under direct supervision, is responsible for general administrative functions in the Register of Deeds Office. The Register of Deeds Office is led by the elected Register of Deeds for Mecklenburg County. The Office serves as the custodian and manager of a large number of Mecklenburg County's public records that date back to the mid-1700s to the present and range from real estate related documents to Marriage, Birth, Death, Notarial and other miscellaneous records.

The Register of Deeds is required to follow legislation set forth by the NC General Assembly, which dictates how the office does business and processes documents. The Office of the Register of Deeds provides a number of different services to the professional and legal communities as well as the general public. These services include but are not limited to: recording instruments pertaining to real estate transactions, registering Assumed Business Names;

issuing marriage licenses, administering notary oaths; and the sale of vital records. Employees in this class make up the majority of the Register of Deeds staff. These individuals either work on the front-line assisting in-person customers; or on the back-end registering electronically recorded documents and/or indexing recorded documents. These individuals will also be responsible for answering the phones and assisting in-person customers with record research.

To perform their job successfully, these individuals must be able to read and comprehend legal documents and will be required to learn and apply statutory and other applicable rules that govern real estate and vital records transactions. Depending on their assigned tasks, a typical day will consist of reviewing documents and typing all day and potentially cash handling. They will be in front of a computer all day and perform repetitive or routine functions where accuracy is an essential component of the task.

Read and interpret legal and real estate related documents for registration to ensure recording, filing, and indexing of maps, real estate documents, and other records filed with the office is done pursuant to North Carolina General Statutes. Responsible for knowing and applying statutory and other applicable rules related to the recording and maintenance of real estate and vital records in order to assist customers on the phone, electronically or in person with information and data on legal documents.

Provide information on the filing, retention and retrieval of legal documents. Assist customers by providing information and services on work performed, files, information and legal documents maintained by the office. Research and certify documents for customers. Provide direct assistance in the completion of documents or requests including licenses, real estate information, statistics, marriage applications, notary oaths, etc. Record documents and file intended to be registered with the office.

Responsible for the accurate and timely indexing of all recorded documents and other information entered into Public Records. Authenticate documents and ensures appropriate signatures and seals are affixed. Apply appropriate recording standards and fee structure related to each respective document presented for registration. Understand and enforce statutory guidelines relating to the requisition of vital records. Receive and sort mail and documents received.

Read and interpret documents submitted for registration to ensure appropriate recording, filing, and indexing of maps, real estate documents, and other records filed with the office.

Experience:

Minimum of two years of clerical experience

Education:

Associates degree in Business Administration, Public Administration or a related field Combination of relevant education and relevant experience accepted:
Yes

Knowledge of:
Business English, spelling and arithmetic Overall function and responsibilities and services in assigned area Administrative and clerical procedures such as filing and other office procedures and terminology

Skills:

Customer…