Administrative Assistant

Quality Counts LLC seeks an Administrative Assistant to support our operations hub focused on traffic data projects. This role coordinates schedules, organizes project documentation, and assists with proposals and reporting. You'll track data collection assignments, update spreadsheets and databases, prepare client-ready materials, and support communication between field teams, analysts, and public-sector clients. Ideal candidates are detail-oriented, comfortable with numbers, and able to juggle multiple deadlines in a collaborative, mission-driven environment improving transportation systems.

Responsibilities

• Coordinate schedules and logistics for traffic data collection projects
• Maintain and update spreadsheets, databases, and project trackers
• Prepare, format, and proofread reports, proposals, and client deliverables
• Support communication between field crews, analysts, and clients
• Organize digital and physical project documentation
• Assist with time tracking, invoices, and expense reports
• Monitor project deadlines and follow up on outstanding items
• Handle general office and administrative tasks for the operations hub
• Support onboarding and documentation for new projects
• Contribute to process improvements for data and document workflows

Required Skills

• Office administration
• Data entry and validation
• Excel and spreadsheet management
• Database or CRM usage
• Document formatting and reporting
• Calendar and schedule coordination
• Basic data analysis
• Professional written communication
• Client and vendor coordination
• Project coordination