Sales Administrator

Overview

Full Time Sales – Charlotte, NC, US

The Sales Administrator performs multiple tasks including collections, supporting sales staff with quotes, booked jobs, and pending/ongoing projects. This role supports the salesperson’s ability to focus on sales activities and provides essential support to the sales and accounting departments.

• Assist or complete quotes requiring immediate attention while salespersons are in the field.
• Perform collection duties and document all collection related communication.
• Obtain purchase orders and ensure vendor receipt of the same.
• Generate daily paperwork, such as work orders and purchase orders, ensuring all pertinent information is noted and attached.
• Communicate with customers regarding change orders, storage confirmations, new customer information packets, etc.
• Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for the digital job board.
• Administer the job packet process from collecting documents through preparing packets for final review and submission to accounting for invoicing.
• Create, update, and maintain documents and spreadsheets related to customers, project costs, and special projects.
• Serve as liaison between the sales department and the accounting department.
• Reconcile and retain employee credit card transactions and documentation per processes.
• Perform all other duties as necessary and assigned.

• High school diploma or equivalent; an associate’s degree in business administration, marketing, management, or related field is a plus.
• 2 years of experience in a fast-paced construction industry environment preferred.
• Minimum 2 years’ experience using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and oral communication and interpersonal skills with internal and external stakeholders.
• Excellent organizational, detail-oriented, and time-management skills.
• Ability to maintain discretion and confidentiality of employee and customer information as appropriate.
• Ability to multi-task and manage multiple activities successfully.
• Demonstrated ability to work under deadlines with a customer-focused demeanor.

Normal temperature-controlled office environment. Regular use of computer, keyboard/mouse, cellular or office telephone, and standard office equipment. Extended periods of sitting, occasional walking, lifting up to ten pounds, and occasional walking over uneven outdoor terrain or exposure to inclement weather.

Work with a high level of awareness for safety at the job site. Ability to work in a high-functioning team environment. Demonstrate honesty, integrity, and professionalism. Take pride in work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers expect.

Disclaimer:
This job description summarizes the type and level of work performed by a Sales Administrator and is not an exhaustive list of duties, responsibilities, or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.

MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.