Administrative Assistant – Levine Campus PT

This role will prov ide oversight and support in day-to-day functions and operations of the campus. This role serves as the extended day representative for campus operations.

• 1. Provides detailed information requiring interpretation of guidelines regarding department's programs and policies; responds to inquiries by phone or in person; researches and resolves problems and complaints.
• 2. Maintains discretion and confidentiality in all work and interactions.
• 3. Keeps inventory of supplies & materials, including personal protective equipment stored by campus administration, and disperse as needed.
• 4. Assesses storage capacity and needs, has knowledge of stored items, their owners, and understands campus record-keeping.
• 5. May provide assistance to other areas of campus support, including Academic & Student Affairs.
• 6. Maintains and updates shared list of all college employees including those who work at the campus (Middle & Early College, NC College System, etc.)
• 7. Familiarity with the student experience at Central Piedmont.
• 8. Maintains campus administration bulletin boards.
• 9. Received reports of class cancellations, posts, and removes class cancellations as needed.
• 10. Assists in tracking and following up on ABM work order submissions & revisions to ensure completion.
• 11. Communicates campus vending machine needs to the vendor (campus designee).
• 12. Utilizes Ad Astra software to request reservations for rooms and rental space on the campus.
• 13. Provides general support to campus facilities, as needed, to maintain common and shared break room spaces, MFPs, mail room, work room, and all other community spaces.
• 14. Maintains shared records of occupied and vacant offices or work spaces, approved moves, key requests and returns, and campus cabinets.
• 15. Assists in planning, support, and coordination of evening and weekend events, as needed.
• 16. Sorts regular mail delivery and follows up on abandoned packages.
• 17. Familiar with how to respond in emergencies and assists with emergencies as needed.
• 18. Assists and provides support with special events and provides clerical support for committees, special projects, and task forces.
• 19. Provides leadership to other clerical employees; serves as informational resource to staff.
• 20. Reviews and responds to in-coming correspondence; types and proofs correspondence, reports, and exams; assists in preparing comprehensive reports.
• 21. Processes forms and information; enters information into computer system.
• 22. Monitors activity of department to ensure all forms and reports are completed by deadline; assists in completing forms and reports.
• 23. Performs various administrative tasks including maintaining calendar, scheduling appointments, and arranging meetings.
• 24. Other duties as assigned.

• High School Diploma or GED and one year of related work experience.

Working hours for this position may include evenings and weekend hours as directed. (Schedules may vary by campus)

• Knowledge of computer and office applications
• Writing and proofreading skills
• Research skills

• Typical office environment

Direction Received:
Reports to Campus Liaison, Academic Affairs