Administrative Assistant

Dependable Administrative Assistant Needed

We are looking for a dependable Administrative Assistant to provide high-level day-to-day support to the CFO in Charlotte, NC. This is a long-term contract with potential for full time requiring onsite presence, with occasional travel as needed to support business activities. The ideal candidate brings sound judgment, strong organizational ability, and a detail-oriented approach to handling sensitive information and shifting priorities.

Responsibilities:

• Coordinate the Operations Manager's daily schedule, including meetings, appointments, and travel planning to keep priorities on track.
• Serve as a reliable point of contact for internal teams and external clients by managing correspondence and supporting clear communication.
• Prepare, organize, and maintain invoices, records, and other business documentation with accuracy and attention to detail.
• Assist with reports, data entry, and administrative follow-up to ensure timely completion of operational tasks.
• Handle confidential matters with discretion while supporting leadership in both routine activities and time-sensitive requests.
• Partner with cross-functional team members to gather information, resolve administrative issues, and maintain smooth office operations.
• Provide adaptable support throughout the workday, responding effectively to evolving needs and unexpected requests.
• Travel occasionally to another location when in-person administrative support is required.