Administrative Support Associate

Position Information

General Information

Vacancy Open to

Vacancy Open to All Candidates

Employment Type

Employment Type

Permanent
- Part-time

If time-limited, note appointment end date

Hours per week 30

Months per year

Months per year 12

Position Number

Position Number 012687

NC Salary Grade Equivalency

NC Salary Grade Equivalency NC02

Classification Title

Classification Title Admin Support Associate
- Journey

Working Title

Working Title Administrative Support Associate

Salary Range

Salary Range $25,155 - $29,168

Anticipate Hiring Range $25,155 - $29,168

FLSA Status

FLSA Status Non Exempt

Division

Department

Work Unit

Work Unit Venture

Work Schedule

8:30 am – 3:00 pm;
Monday – Friday, with occasional evening and weekend hours required or as necessary. 30-minute meal periods.

Primary Purpose of Position

This position provides the basic administrative support, office management, and resource and procedural assistance for all the programs delivered by Venture, and the office support for four full-time outdoor adventure professionals. Serves as the primary program resource for billing and contractual correspondence with challenge course clients, the registration of participants on trips, and the renting of camping equipment.

Graduation from high school; or an equivalent combination of education and experience.

Note:

Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

• Provide front-line customer service, including receiving and welcoming guests, assisting clients with program registrations and payments, answering questions about Venture offerings, etc.
• Record-keeping, including tracking budget expenditures with Excel (after pulling data from Banner), program participation, risk management documentation, etc.
• Current experience or ability to quickly learn computer software including Microsoft, Google, Adobe, Banner, and University-specific applications such as Concur (p-card), Niner-Talent, Imagenow, and Niner Engage.
• Communication with clients regarding invoicing and contracts.
• Submitting deposits from payments received from program registrations.
• Processing hiring documents and time sheets for student and temporary employees.
• Processing paperwork for University procedures including travel, work orders, motor pool requests, petty cash, and p-card reconciliation.
• General administrative support for four full-time employees as needed.
• Supervising administrative student workers assisting with all tasks above.
• Occasional program logistics support such as transporting supplies to program locations.
• Attendance at functions for the purpose of better understanding Venture offerings.

Other duties as assigned or needed by the department.

• Ability to manage a high volume of routine tasks (data entry, deposits, communication with clients, etc.) promptly.
• Manage competing demands that are bound by deadlines.
• Experience with communication and data tracking software such as Google Docs or Word, Spreadsheets, and Forms. Experience with University-specific software such as Banner, Image Now, Niner Talent, and Niner Engage or equivalent. Experience with creating and editing PDFs.
• Ability to conduct duties defined by the University as “sensitive”: handling cash, managing confidential data, access to master keys, etc.
• Experience with customer service including communicating with clients in both written and spoken formats, and sending and receiving contracts, invoices/payments, etc.

Work Location Belk Gym 108

Posting date 08/21/2026

Closing date 08/31/2026

Proposed Hire Date

Proposed Hire Date 10/01/2026

9201 University City Blvd Charlotte, NC 28223

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?
  • UNC Charlotte Website
  • HERC Job Board
  • Inside Higher Education
  • Mitratech Circa (formerly known as Local Job Network)
  • A…