Executive Assistant Job Charlotte area,North Carolina USA,Administrative/Clerical

Job Description

Title: Executive Assistant

Department
:
Administration

Classification: Full-Time;
Salaried/Exempt

Reports To:Chief Executive Officer (CEO)

Work Schedule: Monday-Friday; 8:00am-5:00pm

Hiring Range
: $50,000/annually-$65,000/annually

Final date to receive applications: 10/02/2026

Direct Reports:None

Position Summary

The Executive Assistant provides high-level administrative support to the CEO and the Leadership Team to optimize their time, enabling them to focus on strategic business priorities. This support includes managing the CEO’s calendar, coordinating meetings, drafting correspondence, event planning, and facilitating smooth communication internally and externally. The Executive Assistant also supports the Board of Directors as needed and acts as liaison between the CEO and community partners, elected officials, etc.

CCHC

Core Requirements

Patient Centered Customer Service – Whether directly or indirectly, we work to support the delivery of an excellent patient experience to everyone served by the organization.

Caring and Compassion – We provide empathic comfort to those in distress and share kindness in all interpersonal interactions.

Respectful Communication – We communicate openly, honestly and without judgment while honoring each individual’s uniqueness and assuming the best of those with whom we interact.

Teamwork – We are members of a dynamic, interdisciplinary team working together to meet a common goal.

Accountability – We accept our individual and team responsibilities, and we meet our commitments. We take responsibility for our performance and actions.

Customer Safety – We recognize and correct potential hazards to protect our customers and ourselves.

Key Responsibilities Calendar Management & Meeting Coordination

Manage the CEO’s calendar and daily schedule, optimize time management, and ensure timely attendance at all commitments.
Arrange travel and lodging accommodation for the CEO and other team members as needed, for timely attendance at off-site conferences and meetings.
Prepare the necessary equipment, materials, and refreshments needed for meetings and/or events. Prepare hybrid or virtual meeting links as needed.
Prepare agendas and take meeting minutes for monthly Board meetings, various committee meetings, and other meetings.
Record meetings when authorized and store files securely in the designated location.
Greet and direct guests of CCHC to the appropriate areas.
Manage the booking of all CCHC conference rooms and meeting spaces.

Communication Support

Manage internal and external communications for the CEO, including drafting emails, official letters, and memos.
Draft documents such as MOUs, contracts, templates, letters of support, etc.
Prepare reports and presentations for the CEO and Leadership Team members as needed.
Screen, prioritize, and make professional phone calls on behalf of the CEO as well as taking detailed messages and routing incoming calls appropriately.
Support CCHC’s grant writing process as needed by conducting research, assisting with drafts, proofreading, etc.
Support CCHC’s marketing initiatives as needed by creating and/or proofreading marketing materials such as flyers, brochures, etc.

Internal & External Liaison

Act as a liaison between the CEO and employees, vendors, community partners, and other key stakeholders.
Assist with establishing and maintaining relationships with community partners and elected officials.
Attend internal and external meetings on behalf of the CEO, serving as representative of the organization as requested.
Support the CEO with CCHC’s development initiatives, which include creating fundraising pitch decks for relationship building with potential funders.

Board Support

Collect all staff member board reports in a timely manner…